Administrative Coordinator (The City Of Surrey)

Overview

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward. Build a City. Build a Future at the City of Surrey.

Employment Status

Exempt - Term (2 Years)

Scope

Reporting to the General Manager, Planning & Development, the Administrative Coordinator is a key role responsible for a wide range of highly confidential administrative duties within a dynamic and challenging work environment.

Responsibilities

The Administrative Coordinator supports the General Manager, Planning & Development, and the Departmental Leadership Team, through a variety of highly sensitive and confidential administrative duties under the supervision of the senior Administrative Coordinator, including:

• Assisting with the preparation of corporate reports, documents, department meeting agendas and minutes, ensuring accuracy before distributing to internal and external clients.
• Maintaining effective relationships with the public, community organizations, Council, City staff, government agencies and responding to inquiries as required.
• Managing calendars and files for the General Manager and Departmental Leadership Team.
• Being a primary contact for the Planning & Development department in relation to the City Managers Office, other GM's and their respective Offices, and Mayor and Council and their respective Offices.
• Coordinating responses to Freedom of Information (FOI) requests.
• Managing, maintaining and following up on planning and development-related inquiries from Mayor and Council and their respective offices, and from members of the public.
• Coordinating the membership list, correspondence, meeting agenda, minutes and action items for the Development Advisory Committee.
• Working closely and collaboratively with Administrative Coordinators within Planning & Development and all other departments.
• Assisting on the tracking and delivery of various Corporate and Departmental strategic initiatives and ensuring collaboration among Senior Managers within the Department on delivery of these initiatives.

Qualifications

• Experience within the public sector is an asset.
• Ability to interact professionally and diplomatically with people at all levels of an organization and with multiple external stakeholders.
• High school graduation supplemented by a relevant post-secondary certificate or diploma and 3-5 years related work experience. An equivalent combination of education and experience may be considered.
• Ability to complete work with a high level of accuracy and attention to detail with excellent verbal and written communication skills.
• Demonstrated knowledge of file management and record keeping best practices.

Conditions of Employment

Successful Applicants Must Provide Proof Of Qualifications.

Closing Date

This job will be posted until August 11, 2023.

Our Values

Integrity - Service - Teamwork - Innovation - Community

Value