Administrative Assistant To The Director General

Priority may be given to the following designated employment equity groups: Women, Indigenous peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

• The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

City: Vancouver
Organizational Unit: Industrial Research Assistance Program
Classification: AD-4
Tenure: Continuing
Language Requirements: English
Work Arrangements: Due to the nature of the work and operational requirements, this position will require some physical presence at the NRC work location and is eligible for a hybrid work arrangement (a combination of working onsite and offsite) according to established rules.
The NRC Advantage
Great Minds. One Goal. Canada's Success.
The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.
We bring together the brightest minds to deliver tangible impacts on the lives of Canadians and people around the world. And now, we want to partner with you. Let your expertise and inspirations make an impact by joining the NRC.
At the NRC, we know that diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, a safe and respectful work environment, and contributing to a more inclusive Canadian innovation system. We welcome all qualified applicants and encourage you to complete the employment equity self-declaration questions during the job application process.
Please let us know of any accommodation measures required to help you to be assessed in a fair and equitable manner. Please note that the information you provide will be treated confidentially.
Your Challenge
Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.
We are presently looking for a qualified Administrative Assistant to the Director General to support the Industrial Research Assistance Program (IRAP) Client Enablement team. The Administrative Assistant to the Director General would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.
Reporting directly to the Director General, IRAP Pacific region, the Administrative Assistant to the Director General enhances the effectiveness of the Director General by providing professional, multi-skilled and effective administrative support. The Administrative Assistant to the Director General is the first line of contact with internal and external clients, responding to requests of a complex and confidential nature and aligning responses to the strategic goals of the organization.
The ideal candidate is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.
Screening Criteria
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:
Education
Successful completion of Secondary School according to provincial standards.
Post-secondary education in administration may be considered an asset.
For information on certificates and diplomas issued abroad, please see Degree equivalency
Experience

• Significant experience in providing administrative support services at a senior management level- including managing and prioritizing all aspects of a busy executive office.
• Experience using SharePoint and/or Acrobat Pro would be an asset.
• Significant experience means a minimum of 2 years experience.
• Significant experience* with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience providing administrative support services such as arranging meetings, making travel arrangements and processing claims, creating and maintaining files and data entry.
• Significant experience* in drafting and proofreading minutes, memos and letters.

Condition of Employment
Reliability Status
Language Requirements
English
Assessment Criteria
Candidates will be assessed on the basis of the following criteria:
Technical Competencies

• Proficient in the use of Microsoft Office suite such as Outlook, Word, Excel and PowerPoint.
• Advanced knowledge of office administration procedures and practices such as preparing and maintaining files; preparing correspondence; arranging meetings; making travel arrangements; and data entry.
• Ability to manage a number of files in parallel, set priorities, and meet established deadlines.
• General knowledge of the objectives, procedures and structure of the NRC-IRAP is an asset.
• Ability to compose, proofread and edit documents and correspondence in both official languages.
• Ability to follow directions, provide information, explain processes and respond to queries.
• Ability to perform tasks with accuracy and attention to detail.
• Ability to demonstrate discretion, tact and sound judgment, especially when reviewing sensitive or confidential information and determining the appropriate course of action.

Behavioural Competencies

• Management services - Conceptual and analytical ability (Level 1)
• Management services - Results orientation (Level 2)
• Management services - Communication (Level 2)
• Management services - Initiative (Level 2)
• Management services - Teamwork (Level 2)
• Management services - Client focus (Level 1)

Competency Profile(s)
For this position, the NRC will evaluate candidates using the following competency profile: Management Services
View all competency profiles
Relocation
Relocation assistance will be determined in accordance with the NRC's directives.
Compensation
Salary under review
From $51,653 to $65,684 per annum.
NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.
Notes

• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• A pre-qualified list may be established for similar positions for a one year period.
• We thank all those who apply, however only those selected for further consideration will be contacted.
• The incumbent must adhere to safe workplace practices at all times.

Please direct your questions, with the requisition number ( 20169 ) to:
E-mail: [email protected]
Telephone : 438-466-4195
Closing Date: 22 August 2023 - 23:59 Eastern Time
For more information on career tools and other resources, check out Career tools and resources

• If you are currently a term or continuing employee at NRC, please apply through the SuccessFactors Careersmodule from your NRC computer.