Executive Manager Jobs

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Job Category Staff & Executive - Project/Program Management/Planning
Department Inst-Hth,Hth Care Pol&Agng Res
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Executive Manager for the Institute for Health.
The Executive Manager is a key member of the Office of the Director and is responsible for the management and coordination of all functions and activities of the Director’s office. Provides a broad range of administrative, organizational, and functional activities and assists the Director on internal and external activities that pertain to the Institute’s mission. Provides direction for the Director’s strategic planning initiatives, manages the staff on day-to-day operations ensuring efficiency and effectiveness and optimizing the use of available resources, recruitment, supervision, and evaluation of support staff. Serves as an advisor to the Director while working closely with the Institute’s leadership and acting as a liaison to many offices across the University. Monitors linkages with Deans, Center/Institute Directors and senior administrative officers, including the Chancellor of RBHS , to ensure responsiveness. Provides oversight for projects supporting the Director’s agenda to ensure that all are effectively moving according to plan objectives and established milestones and measurement criteria.
Among the key duties of this position are the following:

• Working closely with the relevant home departments/schools, manages all administrative aspects of IFH faculty appointments, reappointments & promotions.
• Provides principal management support to the Director and assures the seamless functioning and running of the Director’s Office, and oversight of the Office of the Director’s administrative staff. Manages access to the Director by identifying the objectives of the individuals the Director should be meeting with and ensure that the Director is fully prepared for these meetings. Participates in key constituent meetings to ensure appropriate and responsive follow-up and accountability. Assesses and prioritize matters needing the Director’s intervention and will be expected to be a strategic partner to the Director in all Institute initiatives.
• Oversees and directs a broad range of high-level projects including strategic planning, program development, implementation, and coordination of selected program/project initiatives; monitors staff and ensures progress in Director’s-initiated activities. Responsible for monitoring the Director’s Office expenses and developing budgets for project/special initiative funding in coordination with the Office of Business and Finance (working closely with IFH CFO ).
• At least two (2) years of experience shall have been in a managerial or supervisory capacity.
• Collaborates closely with the IFH Chief Financial Officer to create/review Faculty Business Plans.
• Minimum of five (5) years of progressively more responsible related professional and/or academic administrative experience.
• Works with home schools and the RBHS Vice Chancellor for Academic Affairs to review and create new processes for appointment reviews, reappointments, promotions and tenure for faculty based in IFH .
• Master’s Degree in Public Health, Social Science, Business Administration, Education Administration, Healthcare Administration or other relevant field.
• Works directly with RBHS Faculty Affairs to problem solve high level faculty issues within the Institute, including the management of all aspects of labor relation faculty-related matters.

Certifications/Licenses

• Valid driver’s license.

Required Knowledge, Skills, and Abilities

• Ability to manage operations, including budgets and staff, project management.
• Excellent organizational, problem solving, strong research, writing and presentation skills.
• Ability to communicate sensitive information verbally and in writing to individuals at all levels.
• Ability to work well with all levels within the organization, including school/university officials, faculty, staff, and students with diplomacy.
• Ability to function in a team environment.
• Computer literate with proficiency and working knowledge of database and reporting tools including Microsoft Word, Excel, Access and PowerPoint.
• Flexible regarding work hours in order to accommodate the demands of the Director’s Office.
• Must have executive maturity and sensitive human relations skills.
• Develop, implement, and interpret policies and procedures.
• Excellent communication skills, both written and oral.

Preferred Qualifications

• Knowledge of how to accomplish superior performance in a unionized environment.

Physical Demands and Work Environment
Physical Demands

• Hearing
• Walking
• Lift or exert force up to 25 pounds
• No special vision requirements
• Standing
• Talking

Special Conditions
Posting Number 23ST2020
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City
State NJ
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).

• Yes
• * Do you have a Master’s Degree in Public Health, Social Science, Business Administration, Education Administration, Healthcare Administration or other relevant field?
• * Do you have a minimum of five years of progressively more responsible related professional and/or academicadministrative experience?
• No
• No
• Yes

Required Documents Resume/CVCover Letter/Letter of Application Optional Documents
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .
Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [email protected] .
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To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .