Executive Administrative Assistant Jobs

Position Description
Position Title: Executive Administrative Assistant
Department: Administration
Reports To: General Manager or Regional CEO
Classification: Full-time, Exempt
Compensation: Salary up to $65,000.00
Position Summary: Responsible for the performance of delegated administrative details along with screening calls, visitors, and mail; answering and disposing of requests for information; public relations activities, which may include daily contact with the City Council, other executives, department heads, and the public.
Essential Functions:

• Clips and maintains a library of newspaper articles.
• Maintains and updates organizational charts.
• Collates and distributes monthly and semi-monthly reports prepared by others.
• Responsible for maintenance and service agreements for Ricoh copiers.
• Prepares and distributes quarterly Ezine newsletter.
• Produces event identification copy for monitors and reader boards.
• Handles petty cash accounts including distribution and reconciliation.
• Prepares monthly receptionist relief schedule and relieves receptionist for lunch and breaks.
• Schedules meetings and appointments for General Manager.
• Serves as Acting Passkey Housing Coordinator during the Coordinator’s leave of absence.
• Arranges air transportation, hotel, and cars for staff upon request.

Experience/Training/Education:
Required: High School Diploma or GED
Four years of increasingly responsible clerical experience.
Desirable: Courses in secretarial science.
License/Certificate:
Valid California Driver License
Knowledge/Abilities/Skills:
Knowledge of:
Secretarial practices and procedures.
OCC office policies and procedures.
Business English and Math.
Ability to:
Communicate effectively and efficiently both verbally and in writing.
Be detail-oriented.
Work independently, with little or no supervision.
Skill to:
Operate modern office equipment, including computer, fax, phone, and copy machine, as well as the following software: Microsoft Word, Excel, Power Point, Adobe PageMaker, and E-mail.
Type 60 words per minute.
Operate a motor vehicle.
Physical and Environmental Requirements:
This position requires sitting at the computer for prolonged periods of time; occasionally, some stooping, bending, and lifting may be required.
Note
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Recruiter- Wendy Canahui
ASM Global - Convention Center
2000 E. Convention Center way
Ontario, CA. 91764
Applicants that need reasonable accommodations to complete the application process may contact 909-937-3013
ASM Global is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.