Executive Assistant Jobs

Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Executive Assistant to join its dynamic and energetic team.

Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.

Responsibilities

• Maintain expense and mileage reports
• Review and process department invoices
• Plan, organize and follow-up on details related to offsite meetings
• Coordinate and participate in team meetings, manage agenda items, record and distribute minutes
• Prepare business expense reports in a timely manner
• Schedule meetings/conference calls and maintain the Executives calendar
• Act as a point of contact for queries related to Bidding department
• Maintain an up-to-date Bidding Floor plan with seating arrangements
• Obtain approvals from the Executives for the Department Expense Report
• Anticipate and assess the needs of the Executives to ensure their success
• Adapt different working styles of each individual Executive
• Support the preparation of reports and presentations for meetings
• Manage the Bidding department which can include:
• Coordinate travel arrangements which include providing essential documents and information as required
• Provide proactive support with a variety of responsibilities and special projects related to tendering phase and operations
• Perform and manage variety of complex and other general administrative support duties as required

Qualifications

• Positive, solution driven “can do” attitude
• Willingness to work overtime if needed
• College diploma in Office Administration or other relevant discipline is preferred
• High level of organization, problem solving and multi-tasking skills
• Ability to thrive in a fast paced, high-pressure work environment while effectively managing competing and changing priorities
• Ability to maintain strict confidentiality
• Ability to build and maintain strong relationships across all levels of the company
• Proven time management skills with the ability to take initiative in the development and completion of assigned projects and duties
• Meticulous attention to detail and accuracy
• Proficient with MS Office Suite (Outlook, Word, Excel and Power Point) and Adobe Acrobat
• Minimum 5 years of experience supporting one or multiple senior Executives and other team members
• Strong command of English language (speaking, reading and writing)

Dragados is an equal opportunity employer. While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process.