Executive Assistant Jobs

Job Title: Executive Assistant

Company Department: Emera Inc

Location: Halifax, Nova Scotia

Employment Type: Regular, Permanent

Closing Date: July 11 th 2023

Reference number: 11476

At Emera Inc, you'll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help Emera to safely deliver cleaner, reliable energy to our customers.

If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you.

We are currently looking for an Executive Assistant to join our team. In this role you will be supporting Vice President, Finance; Vice President, Corporate Tax; Director, Commercial Investments & Financial Analysis & Corporate Controller.

In This Role, You Will

• Oversee daily office activities including organizing schedules and meetings, preparing documents and presentations, file and document management, invoice processing, travel planning, and processing expense reports;
• Contribute to the development of new ideas and approaches to improve work processes.
• Organize, attend and record minutes at various meetings and distribute or archive them accordingly, actioning items and deliverables as required;
• Assist with the activities associated with work plan deliverables;

What skills will make you successful?

• Eager and adept at jumping in and supporting the team where and when needs arise.
• Ability to work both independently and collaboratively, resolve issues, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities;
• Must be proficient at Microsoft Outlook, Excel, Word, Sharepoint and tech savvy when learning new technology;
• You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:
• Keen attention to detail and good sense of judgement are key skills required to be successful in this position;
• Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner;
• The successful candidate will have experience working as an Executive Assistant or Administrative Assistant in a professional environment, possessing five to ten years experience in a related field;

The Executive Assistant role is an integral part of the teams of the executives they assist and, as such, the incumbent must be an enthusiastic team player and be able to maintain adaptability as the teams' priorities change. You bring maturity, confidence, flexibility and decision-making capability, along with enthusiasm, energy and a great sense of humor.

We understand that experience comes in many forms. We're dedicated to adding new perspectives to the team - so if your experience is close to what we've listed above, we encourage you to consider applying.

At Emera, everyone is a leader in their own right. Our Leadership Competencies set standards that advance our business strategy, deliver results for customers, and provide career development for employees. The successful individual in this role will endeavour to build strong collaborative relationships, takes ownership, while acting with integrity and drive operational excellence.

Why Join Emera?

• Competitive Compensation: A comprehensive benefits plan, short-term incentive plans and a Defined Contribution Pension Plan.
• Flexibility: Hybrid work model with flexible remote workdays.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarships for children of employees.
• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for your and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.

Diversity, Equity, and Inclusion at Emera: At Emera we value diversity, equity, and inclusion.We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. Emera supports candidates and employees with access and accommodation needs.

Recruitment and Promotion Policy: When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstrated abilities.

While our employees are not required to report their vaccination status at this time, we continue to recommend that employees get their COVID-19 vaccination and stay up to date with boosters to protect themselves, their families, coworkers, and the public. It is important to note that the Emera Vaccine Policy could be reinstated, in part or in full, at any time.

At Emera, we understand that experience comes in many forms. We're dedicated to adding new perspectives to the team - so if your experience is close to what we've listed above, please consider applying. If you don't quite see yourself in this role but want to join our team, set up a Job Alert to learn about future opportunities!