Registration Co-Ordinator / Executive Assistant

About Us at MicroSpec

MicroSpec is a leader in the Trade and Consumer show industry. We innovate and enhance Trade Show, Conference Registration and Ticketing environments across North America. We believe the strength of our commitment is reflected in product innovation and the strategic partnerships we've established. Every day, we lead and innovate, put customer needs and wants first, and collaborate with industry leading experts and associations to make a difference. Our goal is to offer the best selection of quality systems, delivered with the highest level of customer service by knowledgeable, friendly and attentive staff.

How You Fit In

We offer a supportive, collaborative workplace with great teams and are looking for ambitious people who share our values.

What we offer….

• All tech necessary provided
• Inclusive Work Culture
• Summer Hours
• December Extended Holiday Break
• Company Social Events
• We’ve worked hard to build a team of collaborative, brilliant people. We love working together to help each other succeed, and are committed to maintaining an open, motivating culture as we grow
• Education Opportunity Fund
• Health & Dental Benefits
• Matched GRSP
• Flexible hybrid work option for work / life balance

A few things you have that would make you a good match to do this work….

• You are tech savvy & running a necessary power cable under a desk is second nature to you
• You are someone who shows initiative
• You work well under pressure and maintain a professional attitude
• Details are something you enjoy discovering & applying to your work
• Enjoy a fast-paced environment
• A proven track record of at least 2 years work experience
• You have a natural customer service focus
• You're a critical thinker
• Enjoys learning and is inquisitive
• You are driven to complete things well
• Professional attitude
• You are an amazing teammate
• Excited by challenges

A role with us won't fit you if:

You can’t interact with people

You have to work from home everyday

You don’t have a strong work ethic

You don’t like to roll up your sleeves in unexpected situations

You get easily flustered or frustrated

You aren’t a problem solver

You can’t deal with ambiguity

Don’t meet every requirement?

That’s Ok.

If you are excited about this role, and you strongly align with our values but your past experience doesn’t align perfectly, we encourage you to apply anyway. You may be the right candidate for this, or other future positions.

Project Coordinator - Registration Division

About the Role

The Registration Coordinator takes responsibility for an assigned set of shows in our B2B division and will act as the main contact person who liaises with show managers in all aspects of the event. Partnering with our onsite event specialists for your portfolio of shows that do annual trade events for specific industries. You will be responsible for;

• This position requires flexibility in scheduling to meet demands of the business during the year
• Work with our onsite support specialists to prepare them for the onsite event
• Supporting Lead Retrieval
• Communicate with your portfolio of clients to coordinate their event needs
• Badge design / printing with our easy to use software
• Monitor group email boxes
• Set up event registration websites (not technical, easy user interfaces)
• Liaise with programmers (translate what our clients want to what our developers need to do)
• Work on-site at shows (across North America) when required
• Other duties as assigned
• Test registration sites (strong attention to detail)
• Supporting our customers from signing of agreement to their on-site event
• Prepare the show for going onsite (checklists/calendars)

The following skills will encourage success on our team:

• You are comfortable with long work days while working on a project
• Strong in google suite of apps
• Excellent use of the English language, both written and verbal
• Strong customer service skills - both on the phone and in person
• You enjoy variety and travel in your work environment
• Minimum 2 years experience in a similar position to a project coordinator
• Comfortable with computer hardware/software

Thank you to everybody who is interested in working with us. We will only be contacting candidates who we move forward with through the process.

Job Type: Full-time

Salary: $50,000.00-$55,000.00 per year

Benefits:

• Paid time off
• Casual dress
• Company events
• Life insurance
• Extended health care
• Dental care
• RRSP match

Schedule:

• Monday to Friday
• Weekends and Stat Holidays as needed

Ability to commute/relocate:

• Greater Toronto Area, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School minimum

Licence/Certification:

• Full Class G Driving License (Not just G1 or G2) (required - this one is not negotiable)

Willingness to travel:

• 50% of your time will involve being on site at shows in the GTA and/or across Canada