Executive Assistant Jobs

The ideal candidate will provide top-level assistance for high level executives (supports the President, Chief Administrative Officer, Senior Advisor, Vice President's and Operations Director). The Executive Assistant acts in the supervisor's absence and handles matters appropriately and is responsible for performing standard/complex and confidential assignments.

Responsibilities

• Receives, filters and interprets requests for action and determines appropriate level of urgency for response
• Logs and maintains all agreements (ACL, AWCL) and memos
• Responding to emails and document requests on behalf of executives while keeping all informed and bringing critical or time-sensitive issues to the forefront
• Coordinates union agreements, client contracts and claim disputes
• Communicates with senior level personnel on behalf of President
• Manages multiple calendars, schedule appointments, arranges business and travel itineraries
• Participates in Management team meetings, strategic meetings and business development huddle meetings

Qualifications

• Well-organized, detail-oriented, highly confidential and fast-paced environment
• Strong written and verbal communication skills
• Fluently bilingual in English and French are an asset
• Experience in managing multiple priorities, administrative coordination, and logistics
• Min. 7 years of experience in the construction industry
• Proficient in Microsoft Office suite, MS Sharepoint, Access
• Post secondary degree/diploma in Executive Administration