Administrative Assistant To The Director, Privacy (Legal Services)

Click here to apply as an internal applicant.
Req ID: 162062
Company: Nova Scotia Health
Location: Provincial Zone, Centennial Building - QEII Department: GC Privacy NSHA
Type of Employment: Temporary Hourly FT short-assignment ( 100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 30-Jul-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
The Administrative Assistant is responsible for providing comprehensive administrative support to the Privacy Team by effectively coordinating the day-to-day operation as well as the implementation of education and communication initiatives of the Privacy Office.
The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison across Nova Scotia Health, responding to inquiries from the public on the offices toll-free phone line, and working with the Director to generate external and internal reports on breach volumes and staff educational compliance rates. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Privacy Office as required and approved by the Director.
About You
We would love to hear from you if you have the following:

• Minimum of 3-5 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• International Association of Administrative Professionals (IAAP) certification is an asset
• Post-Secondary diploma in a recognized office administration, business administration or secretarial Program
• Competencies in other languages an asset; French preferred
• Undergraduate degree is an asset
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
• Excellent communication, interpersonal, prioritizing and organizational skills are required

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• Short Assignment, Full-Time; 75 hours bi-weekly
• Dates are approximate and subject to change
• Approximate seven (7) month short assignment

Compensation and Incentives
$22.98 - $28.72 Hourly
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
Follow Us!
https://www.facebook.com/NovaScotiaHealthAuthority/
https://www.instagram.com/novascotiahealthauthority
https://www.linkedin.com/company/nsha/
https://twitter.com/healthns