Administrative Assistant To Director Wz People Services

Click here to apply as an internal applicant.
Req ID: 164032
Company: Nova Scotia Health
Location: Western Zone, Chipman Facility
Department: PS Western Zone
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: Management/Non Union P osition
Posting Closing Date: 25-Sep-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Director WZ People Services, the Administrative Assistant will serve as the initial contact and resource person responsible for providing comprehensive administrative support by effectively coordinating the day-to-day operation of the Directors office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolios and across Nova Scotia Health. The Administrative Assistant provides support & guidance to the portfolios in terms of all administrative activities, procedures and guidelines to enable consistency and standardization across the portfolio.
The position is responsible for the administrative leadership, development and mentorship of the administrative assistants within the portfolios. This position provides additional support to individuals, committees or working groups as assigned. This position works closely with the Executive Assistant of the people services portfolios and may provide general administrative coverage in the absence of other assistants reporting within this portfolio.
This position will have an important role in organizing content and with communication across the teams, tracking and coordinating various issues, work tasks and projects within the portfolios. This will include organization, prioritization and coordination, keeping up to date with project plans, milestones and timelines, and communicating with leadership and staff.
About You
We would love to hear from you if you have the following:

• International Association of Administrative Professionals (IAAP) certification is an asset
• The Administrative Assistant requires a minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the senior level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Ability to take and transcribe minutes
• Excellent organizational, follow through and time management skills, with the ability prioritize tasks and accurately manage multiple priorities in a fast-paced, time-sensitive and highly confidential environment
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Physical capabilities to perform the duties of the position
• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Excellent communication, interpersonal, prioritizing, and organizational skills
• Demonstrated ability to apply critical thinking, synthesize information, problem-solve and utilize good judgment in decision making. Ability to recognize sensitive issues and respond appropriately
• Undergraduate degree is an asset
• Demonstrated excellent communication and interpersonal skills with a high degree of tact, judgement, and confidentiality
• Exemplary work history as demonstrated in current and past employment
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• This position may be eligible to participate in our work from home program
• Permanent Full-time position; 75 hours biweekly
• Location of position will be determined based on the successful candidate

Compensation and Incentives
$22.98 - $28.72 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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