Executive Assistant To The President & Ceo

Key Responsibilities

Executive Support

• Liaise with the Development department to facilitate fundraising efforts with selected Board members; and
• Maintain relationships nationally with Indigenous organizations, prospects and sponsors.
• Manage, prioritize and/or redirect inquiries and determines appropriate action in response to requests from a wide range of stakeholders;
• Maintain awareness and understanding of Indspire’s goals, plans and activities in order to anticipate the needs and priorities of the CEO;
• Provide executive support and advice on key initiatives, including the provision of briefing notes, analysis of complex information and distillation of issues for the CEO’s review and decision;
• Manage and coordinate workload priorities to support the CEO on strategic initiatives;

Administrative Support

• Develop, coordinate and maintain records management system for the CEO’s office, including but not limited to speeches and related commitments;
• Work with the COO’s office to prepare briefing notes for the CEO
• Manage CEO’s schedule;
• Research and prepare materials for the CEO in advance of meetings.
• Prepare a variety of correspondence, including letters, briefing notes and related matters for the CEO’s signature;
• Maintain and ensure the confidentiality and security of relevant CEO, Board and Board Committee electronic and paper files; including Board agendas, minutes, materials and reports.
• Handle special projects.
• Work with the Communications and Marketing department to coordinate CEO speaking engagements and events; including planning activities with various conference coordinators.

Boards of Directors Support

• Lead the coordination and distribution of supporting documentation and meeting materials for regularly scheduled and special Board and Committee meetings;
• Monitor issues and make recommendations to CEO for process improvements and ensures sound controls are in place.
• Develop and maintain relationships with Board members;
• Act as secretary to the Board of Directors and arrange timely resources for Board and Committee meetings; including booking meeting rooms, catering, and transportation for meeting participants;
• Distribute approved minutes to all appropriate parties and follow up on action items as required;
• Attend all Board and Committee meetings; draft minutes for review/approval by CEO;
• Manage Board portal for timely updates and relevant information postings;
• Organize and provide all resources and materials for the Annual General Meeting, including notifying Board members and staff participants, arranging meeting room, catering, transportation, follow up etc;

Qualifications

• Highly developed communication skills, both written and oral along with well-developed conflict resolution skills
• Must be able to work occasional evening and weekends and possess a willingness to travel within Canada
• Demonstrates sound problem solving and analytical skills
• Ability to work and make decisions independently ability to prioritize and deal with multiple projects and changing deadlines
• Ability to work confidentially with sensitive information.
• Knowledge of and experience in Indigenous communities strongly preferred and/or openness to learning, including cultural competency training
• Completion of a university degree in business administration or equivalent demonstrated experience
• Proven skills with a variety of software packages; Microsoft Office (Word, Excel, and Power Point)
• Demonstrated ability to provide administrative support to Board and Board Committees
• Demonstrated ability to exercise discretion, judgement and demonstrates a high level of professionalism
• Progressive experience, usually demonstrated through at least 5 years’ in providing support to a Senior Executive
• Travel between Six Nations and Toronto offices is required.
• Sound knowledge of Board governance and related practices.
• Proven organizational skills to ensure issues are managed within specified timeframes

Benefits

• Being a part of shaping the future of education for Indigenous people in Canada.
• Opportunities and support for professional learning and growth.
• Workplace that provides combined flexibility to work from home and in the office.

How to Apply

To apply, forward your résumé and cover letter [email protected]. We appreciate your interest, but only qualified applicants that meet the requirements will be contacted.

The deadline to apply is April 28, 2023.

Indspire is committed to ensuring an equal opportunity recruitment process. Accommodations are available to all applicants upon request. We are committed to providing any accommodations required to ensure a barrier-free process. Please contact us via email [email protected], we will work with all applicants to accommodate any accessibility needs.