Administrative Assistant To Zone Medical Executive Director - Eastern

Click here to apply as an internal applicant.
Req ID: 155779
Company: Nova Scotia Health
Location: Eastern Zone, Cape Breton Regional Hospital Department: MEDEZ Executive Medical Director
Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 4-May-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
The Administrative Assistant is responsible for providing comprehensive administrative support to the Medical Executive Director, Executive Assistant and Medical Affairs office in the Eastern Zone office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well as supports others including Medical Affairs employees as required in the Eastern Zone.
About You

• Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
• Minimum of three (3) to five (5) years’ of progressively responsible experience, providing administrative support and office coordination, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree an asset
• Knowledge of Health Care System Administration & Structure is preferred
• Successful Applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any associated costs as a condition of employment
• International Association of Administrative Professionals (IAAP) certification is an asset
• Excellent organizational and time management skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Competencies in other languages an asset, French preferred
• Advanced Critical Thinking, ability to complete tasks on short deadlines, and Management of multiple timelines for meetings and document review/procurement.
• Excellent communication, interpersonal, prioritizing and organizational skills

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.
Hours of Work

• Temporary Long term assignment 75-hours Bi-weekly
• May 15, 2023 - May 15, 2024 (start date may change)

Salary Information
$22.98 - 28.72 Hourly
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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