Administrative Assistant To Director, Diagnostic Imaging

Click here to apply as an internal applicant.
Req ID: 163702
Company: Nova Scotia Health
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: DI Dir Admin CZ
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Status: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 28-Aug-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About The Opportunity
Reporting to the Central Zone Director of Diagnostic Imaging Services the Administrative Assistant coordinates administrative requirements and activities for Zone Director as well as the management team of the department.
This individual performs a wide variety of administrative, secretarial, and coordination duties. This includes, but is not limited to, general office duties (typing, faxing, scanning, filing, photocopying, collating, etc.) as well as specific coordination duties (booking/arranging meetings, conferences, accommodations, etc.).
About You
We would love to hear from you if you have the following:

• Demonstrated ability to work well under pressure without sacrificing work standards
• A recognized one year post secondary in office administration, business administration or secretarial diploma
• Must demonstrate strong communication skills and professional demeanor
• Must possess considerable organization and time management skills necessary to assist in management of administrative documents which are required for completion on an ongoing basis
• Experience with MS Office Suite (Word, Excel, PowerPoint, Visio, Outlook, Lync), SAP and other software
• Proficient and accurate keyboarding skills – 60 wpm
• Minimum of five (5) years experience in a health care environment providing administrative support & office coordination at the executive level
• Knowledge of standards for documentation, experience in preparation of formal documents, including letters, memorandums, reports and presentations
• Competencies in other languages an asset, French preferred
• Demonstrated initiative, ability to set priorities to meet demanding timelines and work independently

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours

• Permanent full-time position; 75 hours biweekly

Compensation and Incentives
$22.98 - $28.72 hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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