Executive Assistant To Project Director Jobs

Track, document, and manage contracts and invoices; monitor the timeliness and accuracy of payments

Experience in administrative support is highly desirable

A proactive, self-starter attitude, and a sense of ownership to take initiative and meet requirements

Good written and verbal communication skills

We offer all team members:

A supportive environment for creative ideas and innovations

Bachelor's degree and three years of supervisory/management experience or a combination of training and experience.

Management and supervisory duties with graduate and undergraduate assistants, including hiring, training, and delegating.

Administrative experience, project coordination, and demonstrated organizational ability.

Experience with interdisciplinary programs in the context of a complex university.

The essential duties and responsibilities of the Associate Director, Administrative are the following:

Coordinate seminars, workshops, and conferences.

Bachelor's degree or above, preferably in STEM or management disciplines.

Has overseas work or study experience.

Cheerful yet steady and self-confident personality with strong communication and coordination skills.

Arrange and coordinate the Director's daily schedule.

Arrange the Director's business trips and ensure readiness to provide assistance on the go.

Coordinate and entertain company guests according to the Director's authorization.

k)Leadership and knowledge transfer to project team resources;

·Working remotely (on the contractor’s premises, the resources domicile, or another approved remote location)

The undernoted services may include, but are not limited to the following:

d)Advise on mitigation or resolution plans to minimize project risks and deviations as they arise;

f)Leads and supports the preparation of project status reports and dashboards on an ongoing basis;

h)Attends and/or leads various project team meetings on as required basis;

Bachelor's degree or above, preferably in STEM or management disciplines.

Has overseas work or study experience.

Cheerful yet steady and self-confident personality with strong communication and coordination skills.

Arrange and coordinate the Director's daily schedule.

Arrange the Director's business trips and ensure readiness to provide assistance on the go.

Coordinate and entertain company guests according to the Director's authorization.

At least five years’ experience in project management.

at least five years’ experience in project management.

Anticipate and plan for changes in project scope, schedule, or costs. Prepare documentation and obtain management approval.

Implement engineering excellence and enterprise risk management.

Leverage petrochemical project experience and provide appropriate project execution.

At least 10 years of experience with a focus on the refining and petrochemicals businesses

Bachelor's degree or above, preferably in STEM or management disciplines.

Has overseas work or study experience.

Cheerful yet steady and self-confident personality with strong communication and coordination skills.

Arrange and coordinate the Director's daily schedule.

Arrange the Director's business trips and ensure readiness to provide assistance on the go.

Coordinate and entertain company guests according to the Director's authorization.

Proven experience in project management, preferably in a nonprofit setting

Excellent organizational and time management skills

Willingness and openness to learn new skills and build new projects and communicates with transparency and accountability

Strong communication and interpersonal skills

Collaborate with the SAY team and independently builds, develops, and leads projects from start to finish.

Idea generates, takes initiative, and plays a leadership role in SAY’s community programming

5+ years of Project Management experience in a dedicated capacity of Project Manager  

Project Management Professional (PMP) Certification  

Change Management Certification would be considered an asset 

Defining the scope of the project in collaboration with senior management and key decision makers 

Reviewing the project schedule with senior management and key stakeholders, including team members; revising the schedule as required 

Bachelor’s Degree in Business Administration, or a relevant combination of work experience and education 

Knowledge of office management systems and procedures

Outstanding organisational and time management skills

Act as the point of contact between the manager and internal/external clients

Manage diary and schedule meetings and appointments

Proven work experience as a Personal Assistant

Screen and direct phone calls and distribute correspondence

3-5 years related experience and/or any combination of equivalent education and experience with a strong knowledge of project management.

Post-secondary education in business administration, project management or office management or commensurate experience

Superior organizational and time management skills with the ability to prioritize and follow up on responsibilities with minimal supervision.

Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.

Manage confidential communication and information professionally

Participate in ongoing internal and/or external continuing education activities.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Manages financial administration, including participating in strategic budget and financial planning.

Manages with the on/off-Boarding of new hires within the VPFO Office, including accreditation, directory, and purchase of equipment.

Refines project requirements, and develops individual project plans within the VPFO and other core project partners based on information collected

Please note this is for a 1 year term

Reviews and drafts responses to complex correspondence including researching, compiling, analyzing and writing briefs, reports and other materials.

Excellent organizational and time management skills

Advanced Critical Thinking, ability to complete tasks on short deadlines, and Management of multiple timelines for meetings and document review/procurement.

International Association of Administrative Professionals (IAAP) certification is an asset

Excellent communication, interpersonal, prioritizing and organizational skills

Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially

Knowledge of Health Care System Administration & Structure is preferred

Manage small teams in assessing the suitability and integrity of projects.

Build a transparent and liquid market for ACCU's

Sydney with overseas candidates welcome to apply

Nature-based (and ideally renewable energy) project origination and development, due diligence, negotiation, legal documentation and project implementation and oversight.

Originate and execute successful offtake arrangements for a range of carbon development projects, across technologies and methodologies.

Developing strategic, long term external stakeholder relationships.

- At least 3 years of relevant industry experience

- Good knowledge of the local suppliers

- Willingness to relocate to Western Canada for approximately 1 year in 2024

- Maintain an up-to-date construction schedule

- Identify risks and implement process improvements for smooth project progression

- Overseeing the bidding process for new projects

Proven experience as a Project Coordinator or similar role, preferably in a fast-paced and agile environment.

Strong organizational skills with attention to detail and ability to multitask effectively.

Excellent communication skills, both written and verbal.

Strong problem-solving skills and ability to adapt to changing priorities.

Coordinate and schedule important meetings and appointments for company executives, including arranging travel arrangements and accommodations as needed.

Prepare and distribute meeting agendas, presentations, and other relevant documents for meetings.

Strong organizational and project management abilities

Offer creative ideas to further streamline assignments and/or administrative practices

Fulfill Partner’s business requirements/requests in a timely and successful manner, including all business travel arrangements

Arrange and serve client & candidate food & beverage requirements

Candidates must have the following experience to be considered:

Exceptional skills in Microsoft Word, Excel, and PowerPoint

Assist in handling booking and travel requirements.

Strong communication, listening, and executing skills – both verbal and written

A dynamic job with a growing professional association.

Scheduling of meeting and calendar coordination

Initial draft of materials (policy positions and reports)

Minute taking for Association Committee meetings

Administrative experience working with individuals at the senior management level in a client-driven business, ideally within the professional services industry

Project management experience is an asset

Manage a complex calendar and arrange all scheduling, including candidate/client meetings, business development activities, travel plans and itineraries

Skills and attributes for success:

Commitment to contributing to a strong team culture to ensure success and building relationships with internal colleagues and external clients

Sound judgment regarding confidential and sensitive matters