Administrative Assistant To Director - Implementation Science Team, Ri&D

Req ID: 158437
Company: Nova Scotia Health
Location: Central Zone, Corporate Office
Department: Implementation Science Team - Research, Innovation & Discovery (RI&D)
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Status: Management/Non Union Position
Posting Closing Date: 20-Jun-23
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
Nova Scotia Health’s Research, Innovation and Discovery portfolio is transforming health care delivery and improving the health of all Nova Scotians by leading initiatives that deliver high-impact health care solutions and developing strategic partnerships with clinical champions, industry, healthcare foundations, governments and academic partners. By pairing leading researchers, innovators, and clinicians with entrepreneurs through our newly formed Health Innovation, Research and Discovery Hub, their creative solutions are improving health and health care while also contributing directly to Nova Scotia’s economy .
The Implementation Science Team plays an active role in this health system transformation by leading the implementation and evaluation of many priority initiatives and innovations across the province, including mobile health units, virtual healthcare, health workforce planning, integration and supports for internationally trained health professionals, and countless others. The Implementation Science Team is an interdisciplinary and dynamic team comprised of leaders, scientists, coordinators, and research associates with a variety of backgrounds and experience levels that is highly collaborative and responsive to the ever-changing needs of the health system.
About The Position
The Administrative Assistant to the Director is responsible for providing comprehensive administrative support to the Directors by effectively coordinating the day-to-day operation of the Director’s offices. In collaboration with the other Administrative Assistants, the position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. The Administrative Assistant works to enable consistency and standardization of administrative practices and procedures across the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well works closely with the Research, Innovation & Discovery team.
Qualifications
We would love to hear from you if you have the following:

• Undergraduate degree is an asset
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum of 5-7 years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders required
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Excellent communication, interpersonal, prioritizing and organizational skills
• Post-Secondary diploma in a recognized office administration, business administration or secretarial program required

Hours of Work
Permanent, Full-Time (75 hours bi-weekly)
Starting July 3rd, 2023. Start date is subject to change .
Salary Information
$22.98 hourly - $28.72 hourly
$44,802 annually - $56,003 annually
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit Recruitment - Incentives
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Preferred candidates must be able to demonstrate proof of primary series of COVID -19 vaccine at time of hire.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
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