Executive/Senior Administrative Assistant (Hybrid Or Remote Within Ontario Or Manitoba)

Job ID: 6154
Working Business Language: English
We’re proud to give our employees the flexibility to choose how and where they want to work. In this role, you will decide whether your preference is to work from home (remote), work from the office or a hybrid of time spent at both; however, you must live near the work site/territory and able to travel by ground as much as necessary.
The Wawanesa Mutual Insurance Company, founded in 1896, is one of Canada’s largest mutual insurers, with over $4 billion in annual revenue and assets of $12 billion. Wawanesa Mutual, with executive offices in Winnipeg, is the parent company of Wawanesa General, which offers property and casualty insurance in California and Oregon; Wawanesa Life, which provides life insurance products and services throughout Canada; and Western Financial Group, which distributes personal and business insurance across Canada. Wawanesa proudly serves more than two million members in Canada and the United States. Wawanesa actively gives back to organizations that strengthen communities where it operates, donating well above internationally recognized benchmarks for excellence in corporate philanthropy. Learn more at wawanesa.com.
We are currently looking for dedicated, driven, and enthusiastic individuals who thrive in an environment that welcomes change and are looking for an opportunity for diverse experience and advancement on a growing team.
Job Overview
The Executive/Senior Administrative Assistant provides reception and general administrative support to the Department, while ensuring the professional representation of the company.
Job Responsibilities

• Performs other duties as assigned
• Compose and distribute internal staff notifications.
• Schedule and coordinate meetings as requested, including coordinating availability of attendees, booking resources and compiling meeting documents as requested
• Assist with travel and conference arrangements as requested.
• Update reports with information from a wide variety of internal company and external sources
• Provides staff of the department additional coordination and administration on large projects as requested
• Provides assistance to Directors, Managers, and supervisors as needed
• Prepare correspondence and documents for a variety of audiences, including company, and external parties.
• Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation, and taking meetings notes as required
• Organizes and prepares department invoices for payment,
• Coordinate events and conferences
• Maintain guidelines, reports and documents within a records management library

Qualifications

• Property Management Experience is considered an asset
• Diploma/Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience
• Strong communications skills, both oral and written
• 3-5 years of professional administrative experience
• Familiarity in the Property and Casualty/Life insurance industry is considered an asset
• Strong organizational skills including the ability to multi-task and prioritize/re-prioritize
• Strong interpersonal skills with the ability to work with all levels of management and employees, gain credibility, deliver excellent customer service, and foster positive working relationships with internal stakeholders
• Bilingual (French and English) is considered an asset
• Excellent attention to detail
• Advanced MS Office skills, Word, Excel, and PowerPoint

Wawanesa is proud to be one of Manitoba's Top Employers for 2023 recognizing that we are an exceptional place to work!
Wawanesa provides its employees with a respectful, challenging and rewarding environment where they can maximize their potential while contributing to the company’s goals. Our full-time permanent employees are provided with highly competitive compensation packages (salaries, generous vacation allowance, leave top up, annual bonus plan, premium free benefits and a pension plan). Wawanesa provides a stable environment for its employees in today’s challenging markets.
Wawanesa is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Wawanesa provides equal employment opportunity to all employees and applicants without regard to an individual’s protected status: race/ethnicity, colour, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Accommodations are available upon request throughout all aspects of the selection process. Candidates requiring accommodations may contact, in confidence, [email protected].
If you are interested in this exciting, challenging position with Wawanesa, apply today with your Resume.
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