Legal Assistant (Hybrid) Jobs

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Company : IWK Health

Req ID: 159401

Department/Program: Legal Services , Legal Services

Location: Halifax

Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)

Start Date: September 2023

Union Status: Non-union , Management/Non Union Bargaining Unit

Compensation: $ 26.0054 - $ 31.746 /hour

Closing Date:July 9, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Legal Assistant supports the General Counsel and the Legal Services and Privacy Office team of the IWK Health Centre. The Legal Assistant is the primary point of contact for the office, providing execution of administrative operations, analytical assistance and project management to all administrative matters.

The Legal Assistant performs complex, confidential and analytical assignments with primary direction and accountability to the General Counsel and Senior Legal Counsel while supporting all members of Legal Services and the Privacy Office and relevant stakeholders, as necessary. The Legal Assistant has a level of independence, initiative and accountability required to perform essential tasks. The Legal Assistant has a strong command of all administrative matters associated with the Counsel office. The Legal Assistant has a partnership relationship with the General Counsel, Senior Legal Counsel and the Legal Services and Privacy team such that they have confidence in the skills and qualities of the Legal Assistant.

Hours of Work

Monday to Friday, Days.

This is a hybrid work from home and on-site office position.

Your Qualifications

• Minimum of three (3) years of experience in a legal setting (legal department, law office, courts)
• Ability to adapt to high periods of activity, multitasking and working efficiently
• Knowledge and experience using SAP and Meeting Planner is an asset.
• Highly effective organizational skills
• Competencies in other languages an asset.
• Undergraduate degree or recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience required.
• High level computer proficiency with computer applications
• Excellent customer service awareness and abilities
• Excellent verbal and written skills
• Strong project management skills.
• Strong knowledge and experience using MS Word, MS Excel, MS PowerPoint, SharePoint, MS Outlook (calendar, email,) is required.
• Working knowledge of basic accounting principles and formats.
• Minimum five (5) years of experience supporting senior management or lawyers in government or private practice.
• Graduation from a Legal Assistant program is preferred.

T hank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.