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Company | The University of British Columbia |
Address | Greater Vancouver Metropolitan Area, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Higher Education |
Expires | 2023-07-24 |
Posted at | 10 months ago |
Staff - Non Union
- Lead all front-end communications to all accepted and non-accepted persons; suggest alterative sources of legal assistance as required.
- Explain the function of the ICLC to people who contact the clinic by telephone or walk in.
- Interview potential clients by phone or in person. Triage Indigenous peoples into the legal support services offered within the program.
- Compile and review client intake forms with supervising lawyers in order to assist in determining whether the ICLC can offer assistance, should open a client file, and the scope of work that will be involved.
- Manage administrative requirements of all ICLC client files, to sensitively and confidentially support files from triage to completion
- Provide advocacy to clients, primarily by telephone, fax and email, regarding legal issues
- Reviews and determines legal merit of cases and determines the level of service to be provided.
- Advocacy may include: summary advice (under supervision of a lawyer), informal advocacy, providing written submissions, personal representation at tribunals, and appearing in court as agent to request adjournments.
- Oversees the correct execution of all legal materials for the ICLC with the appropriate pagination, tabs, tables of contents, pleadings {provided by students or lawyer), exhibits, affidavits, Orders, Judgments and Transcripts in their proper order as defined by the particular proceeding.
- Assists students in the preparation of a variety of legal documents such as civil forms, affidavits, powers of attorney, representation agreements, and Wills
- Directs students to practice manuals or other materials for information on proper execution, certification, and methods of filing and serving documents; refers students to precedents, court rules, regulations, practice manuals, practice rulings and in-house manuals.
- Maintains a precedent and protocol manual and creates memos on Clinic operations.
- Manage and ensure the successful coordination of all legal meetings for the ICLC clinicians, Directors, and clients
- Oversees the review and submission of all documentation in adherence to the Law Society to ensure regularly compliance for the ICLC.
- Lead information sessions during student orientations to the administrative and operational aspects of the ICLC, including protocols on legal intake, client document processes, and all other policies and procedures as necessary
- Coordinate event speakers, and lead all aspects of event coordination
- Manage the complex, confidential file storage of all legal documentation for the Clinic, including short and long term time-frames for storage and destruction of legal files in accordance with Law Society Rules.
- Coordinate the ICLC's annual student orientation and intake programs
- Organizes internal databases, legal precedents, and templates as necessary.
- Acts as ICLC administrative liaison with the: Allard School of Law, Allard Faculty and Senior-Staff, the Indigenous Legal Studies Program, the Law Society; Law Foundation; Indigenous Legal Studies Program at UBC; First Nations House of Learning at UBC; Continuing Legal Education Society of British Columbia; Native Courtworkers and Counselling Association of British Columbia; legal practitioners and others.
- Organizes ICLC calendars and meetings as necessary.
- Oversees all aspects of the Clinic's financial management and reporting; builds strong working relationships with the Allard School of Law Finance team to ensure the successful management of the ICLC operational budget.
- Manages the front desk and office of the ICLC for client intake and triage.
- Manages the physical space of the ICLC.
- Prepares Law Foundation of British Columbia reports and applications, including the monthly, semi-annual, and annual reports, as well as the annual funding application, working with the ICLC team.
- Undergraduate degree in a relevant discipline, or equivalent combination of education and experience.
- Completion, or working towards completion, of a Paralegal certificate from a recognized institution. 1-2 years of Paralegal experience an asset.
- Excellent organization, management, or program coordination experience.
- Knowledge of legal procedures and terminology.
- Familiarity working in a university setting, with a focus on student learning an asset.
- Ability to work in a team environment and to take instructions.
- Ability to deal with distressed, demanding and/or hostile clients.
- Ability to cope with a heavy workload.
- Ability to exercise empathy and to assist disadvantaged clients, including those with mental disabilities, those with low income, or those whose first language is not English.
- Ability to work effectively with a wide range of people including those with low incomes, physical/emotional disabilities, limited literacy, or otherwise disadvantaged.
- Ability to work independently in a fast-paced environment, handling multiple, simultaneous tasks, prioritizing and meeting deadlines effectively.
- Ability to exercise sensitivity to aboriginal people s issues.
- A demonstrated awareness of the Indigenous community's cultural diversity.
- Ability to exercise a high level of professionalism
- Ability to work in a fast-paced environment, with minimal supervision.
- Ability to use own initiative and make independent decisions.
- Ability to communicate and relate to Indigenous people and their communities.
- Ability to exercise discretion and maintain confidentiality.
- Ability to draft routine correspondence. Ability to organize workload, identify urgent work items, and set priorities.
- Excellent interpersonal and communication skills
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