Timekeeping & Cost Coordinator (Hybrid)

BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment. As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base. We take great pride in supplying highly engineered solutions that allow our customers to compete within the complex nuclear power generation industry.
Please note that the incumbent will be initially stationed at the Darlington Generating Station in Bowmanville and must be willing to also be stationed at the Pickering Generating Station depending on where we secure future work. It is likely that two days per week will be worked from home. 8 to 12 weeks of initial training at our Cambridge facility will be required.
JOB PURPOSE
Reporting to the Commercial Operations Support Manager, this role entails coordinating all project related time keeping, craft and contractor personnel pay-runs, sub-contractor invoice reconciliation, customer time tracking reconciliation and cost and sell reports for nuclear stations. This role aligns to project demand and experiences periods of high demand during execution periods.
Responsibilities
Hire-On Coordination Support

• Support Onboarding & Training Coordinators by preparing hire-on packages for EPSCA trades (craft), contract and sub-contract personnel. Send mandatory documentation requirements for hire-on date to incoming personnel via Trades Hall or sub-contractor office.
• Support Onboarding & Training Coordinators by assisting new hires with application data, government forms and customer related documentation to ensure data is consistent and accurate.

Payroll/Timesheet/Project Delays

• Monitor project progress at site by communicating with the Site Supervisors, Site Manager and Project Manager on a daily basis.
• Submit all week ending time data to the customer’s time clock system for analysis.
• Produce weekly payroll exports out of time tracking system and upload data into Sage 300 Construction & Real Estate (Timberline). Ensure that all contractor and trade (craft) labour pay-runs are completed on a weekly schedule.
• Produce customer invoicing backup reports.
• Update all time tracking data with approved hours from management and send reconciled time data to the customer’s time clock system for synchronization.
• Record site delays and produce delay reports.
• Create crew timesheets pre-populated with anticipated daily work schedules and send to shift supervisors at the start of every week.
• Ensure hours reported for all trades (craft) personnel are compliant with the Electrical Power Systems Construction Association (EPSCA) collective agreements.
• Input timesheet data received from site into the time tracking system on a daily basis and ensure that all site notifications of exceptions are well documented.
• Create a crew list that documents personnel data, role, pay structure and time phased shift start and stop times for recording and synchronization with the customer’s time clock system.
• Review final weekly hours worked report for each project and resolve any discrepancies prior to payroll deadline.
• Ensure that time charges are accurately stated and are in alignment with specific customer time clock systems.
• Produce project running total reports for Project Controls Earned Value reports.
• Produce month end accruals for trades (craft) and contractors.
• Upon receipt of time clock analysis, record in centralized system, filter out variances, create proposed reconciliation and produce reports for management with time record variances for reconciliation approval.
• Manage project WBS time charges and sub-contractor invoices throughout the project lifecycle.
• Administer training sessions for new supervision to ensure the expectations of the daily time reporting process are met and understood.
• Produce project timesheet labour, cost and sell reports.
• Ensure that time tracking systems sell reports are aligned to the project specific contract terms & conditions.

QUALIFICATIONS

• Proven ability to succeed in autonomous assignments.
• Understanding of general project accounting practices and the Sarbanes-Oxley Act (SOX).
• Strong understanding of enterprise systems and how to manage change.
• Experience with customer site specific training and comprehension of policies, procedures and regulations of the nuclear industry.
• Degree or diploma in business administration desirable.
• Must be able to clear the Canadian Security Intelligence Service (CSIS) government security assessment.
• Strong time management skills and able to re-assess priorities to ensure due dates are met.
• Strong aptitude for the elimination of manual processes/waste.
• Valid security clearance for Bruce Power and Ontario Power Generation sites desirable.
• Knowledge of Canada/Ontario Labour Laws.

Required Expertise:

• Microsoft Word, Excel, Outlook and Access.

Desirable Experience:

• Sage 300 Construction & Real Estate Payroll Software (aka. Sage Timberline Office).
• Experience in Coreworx Oncore Timekeeping Software (Ontario Power Generation).
• Experience in SharePoint – navigation and working knowledge for centralized project documentation storage.
• Familiarity with the Electrical Power Systems Construction Association (EPSCA) Collective Agreements and Wage Schedules.
• Experience in SAP – navigation and query execution for reconciliation purposes.

WHY JOIN BWXT?:

• Work within the growing and exciting nuclear industry as well as with highly skilled employees!
• Profit sharing plan
• Life insurance… and so much more!
• Competitive Health and Dental benefits
• Bonus plan
• Educational Refund Program
• Competitive salaries
• Employer-paid pension plan

We thank you for your interest, however, only candidates under consideration will be contacted.
BWXT Canada Ltd. is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods and services while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Reso urces.
BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law.