Assistant Payroll Administrator (Permanent)

Ottawa, ON
Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability, and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.
In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services.
Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.
Babcock’s Purpose is to create a safe and secure world, together. Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:

• Be Kind to ourselves, each other, and our planet.
• Be Courageous – be brave, ambitious, and determined.
• Challenge the status quo, Be Curious, and ask, ‘how might we?’
• Whenever measuring success, Think: Outcomes and positive impacts.
• Babcock employees Collaborate – we are greater than the sum of our parts,
• Everyone has a part to play - Own and Deliver to be successful.

We encourage you to explore our Babcock Canada website to learn more about us at www.babcockcanada.com .
In this role, you will:

• Assist with the onboarding of new employees
• Ensure finance related date is maintained multiple systems (Dayforce, IFS (ERP))
• Assist with the administration of all types of employee leaves including but not limited to, Short Term Disability, Long Term Disability, Maternity / Parental Leave, Leave of Absences.
• Other duties as assigned
• Update Payroll reconciliation workbook
• Review and lock timecards, identify variances between Dayforce and IFS, and process corrections
• Assist with Payroll processing and act as back-up for full payroll
• Respond to employee inquiries in a timely manner
• Assist with preparing weekly and monthly reports such as a leave summary as required
• Accurately processing all new leaves of absence and leave changes in the systems used by Human Resources and liaising with Payroll as required

The ideal candidate brings:

• Able to work effectively alone and within a team
• Software requirements:
• You have detail-oriented, strong analytical, critical thinking, and problem resolution skills
• Excellent written and verbal communication skills, and ability to maintain confidentiality
• You are eligible for a Canadian Secret Security and ITAR Clearance
• Proof that you are fully vaccinated against COVID-19, meaning that you must have received the full series of a COVID-19 vaccine approved by the Government of Canada with the final dose at least 14 days prior to your start date as well as any COVID boosters recommended by public health authorities
• Payroll Compliance Practitioner certificate or working towards is preferred.
• Knowledge of Dayforce is an asset
• Ability to work in a fast-paced environment managing multiple tasks with professionalism
• Proficient in Excel (advance level required)
• You demonstrate excellent organizational skills, attention to detail, and an ability to produce quality results in a timely manner
• Experience completing data entry in an HRIS system and/or a Payroll system is desired.
• Knowledge/experience working within an ERP (IFS preferred)
• A minimum of 2 years of payroll related experience.

Babcock Canada supports the safety and wellbeing of our employees through the following programs:

• Comprehensive health and dental benefits
• Relocation assistance for individuals and families
• Employee recognition and bonus programs
• Wellness days
• Contributions towards an employee’s physical and mental health
• Employer matching of employee retirement contribution
• Supportive work life balance: flexible work schedule and competitive annual vacation time off
• Pregnancy and Parental Leave top-up available
• Support of professional development and reimbursement of membership dues

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, or age. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.
Applicants, please apply online at https://www.babcockinternational.com/careers/