Project Administrator Jobs

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Job details

Huge Career Advancement Potential!

This Jobot Job is hosted by Sarah Murphy

Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.

Salary $60,000 - $75,000 per year

A Bit About Us

We are private company, with over 80 years of industry success and a global presence with locations in Canada, the United States, Mexico, Europe and Asia. We are recognized as a world leader in metal recycling and solder manufacturing for a broad range of industries, we focus on creating high-quality products.

We are seeking a detail-oriented and organized individual to join our Engineering Department as a Project Administrator/Assistant. As a Project Administrator/Assistant, you will provide essential support to the engineering team in the planning, coordination, and execution of various projects and initiatives. Your role will involve assisting with administrative tasks, organizing project documentation, facilitating communication among team members, and ensuring the smooth flow of information. This position requires excellent organizational skills, effective communication, and the ability to work in a fast-paced environment.

Why join us?

Competitive salary + other perks

Group insurance & RRSP program

Company-wide events throughout the year (BBQ, Holiday party etc.)

Free gym on site

Two cafeterias on site (subsidized meal program available)

Dynamic & rewarding work environment- work on high-impact, meaningful projects while also having fun!

Job Details

Responsibilities

Administrative Management

Administrative Management

Responsible for the department administration tasks and document control

Assist the engineering director in his responsibilities as assigned

Develop and implement office management policies, and procedures to improve efficiency and productivity

Maintain office supplies, equipment, and inventory

Handle administrative correspondence, including mail, and phone calls

Document Control and Record Keeping

Working with the Director to establish and maintain document control procedures for construction projects.

Manage document flow, including filing, tracking, and archiving project-related documents.

Ensure accurate and up-to-date records of contracts, permits, drawings, specifications, and other project documents.

Assist project teams in retrieving and accessing relevant documents when required.

Ensure the online project documents managed by the PM’s respect the office organization policy.

Coordinate With Other Corporation Departments For Essential Documents Submissions

Financial Management

Assist with preparation of the management cost tracking

Submission of purchase orders, invoice receival, and payment requests, and coordinate with the accounting department

Invoice Distribution process to the proper PM

Maintain financial records, expense reports, and reconcile accounts as necessary

Support the Director in preparing financial reports and summaries

Ensure the payment process is attempted by the accounting department

Communication and Coordination

Serve as a central point of contact for internal and external stakeholders, including project teams, clients, subcontractors, and suppliers.

Facilitate effective communication and information flow within the office and between project teams.

Coordinate meetings, conferences, and assist in documenting meeting minutes.

Assist in preparing project-related correspondence, reports, and presentations.

Qualifications

College or Bachelor's degree in office administration

Construction Administrative diploma preferred

Construction management, or a related field (equivalent experience may be considered)

Previous experience as a Project Administrator/Assistant or in a similar administrative role, preferably in the construction industry

Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and project management software

Strong organizational and multitasking skills with attention to detail

Autonomy, resourcefulness aspects

Excellent verbal and written communication and interpersonal skills

Knowledge of construction processes, terminology, and documentation is beneficial

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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Click our Jobot logo and follow our LinkedIn page!