Administrator, Project Jobs

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity , expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!

About Us

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!

The Project Administrator will report to the Project Payroll Supervisor and indirectly to the Project Site Manager

What You'll Do Here

• Other duties as assigned
• Collect, and verify daily labour timesheets for data Payroll entry and processing
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms, rate changes, and travel and board calculations
• Maintain documents for employee information including labour qualifications and certifications, training, etc.
• Coordinate with the Time and Attendance System team to maintain shifts, rosters, etc
• Provide administrative support to various departments as needed. Such as assisting with client meetings, creating presentations and packages.
• Assist the site manager and superintendents in tracking analysis and forecasting of ongoing projects
• Responsible for the Time and Attendance System employee onboarding, off boarding, daily attendance reconciliations
• Preparation of timesheet and exceptions reporting for Project/Construction manager review
• Assist with client meetings
• Administers office and safety supplies, stationary
• Responsible for entering daily payroll via approved timesheets in SAP
• Perform general clerical duties; photocopying, faxing, mailing, filing and couriers etc.
• Onboarding, security clearance and rostering staff into client attendance system
• Perform administrative and clerical duties to maintain current and accurate records for Timekeeping, Project Controls, etc.
• Assist Project Controls in tracking, monitoring and analyzing productivity data and project costs where applicable
• Maintain filing system for payroll documents in accordance with auditing procedures.

What You Bring To The Team

• Team player, flexible and able to work well with site team members
• Multi-tasking and work within time constraints
• Punctual and dependable
• Strong communication skills
• Working knowledge on job cost accounting
• Proficient in MS Office applications in MS Windows environment
• Related post-secondary education considered an asset
• Payroll data entry, SAP experience preferable
• 1-3 years minimum Construction site experience

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.