Payroll Coordinator (Temp. Ft, 1 Year)

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We are proud to offer competitive wages and an attractive total compensation package. We support learning and continuous employee development, and champion career progression for our employees. We value work-life balance, so you can make the most of your career at Grey County, while making the most of your life in Grey County!

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Position Title: Payroll Coordinator

Department: Human Resources

Reports To: Payroll Supervisor

Purpose

Reporting to the Payroll Supervisor, the Payroll Coordinator is responsible for the processing of payroll for employees and members of County Council, and the day to day administration of the payroll and time and attendance systems. The position provides information, guidance and advice to employees and managers related to payroll matters. Direction is received by general supervision and adherence to generally accepted accounting principles.

Responsibilities

Payroll Processing and Administration

Processes regular and special payroll transactions including the determination of payroll codes, salaries, benefits, calculation of union dues and makes cost allocations to appropriate departments and cost centers.

Updates payroll system with new hires, terminations, leaves of absence and other changes that occur throughout the payroll process

Import payroll transactions from other departments and reviews for compliance with collective agreements, policy and OMERS requirements

Prepares Record of Employment (ROE) for terminating employees and employees taking leaves of absence

Calculates and maintains employee receivables for share of benefits and OMERS amounts owing. Communicates with employees to discuss payment arrangements for monies owed.

Processes transactions for payroll taxes, union dues, garnishments, benefits and pension, including calculation, preparation and balancing of remittances in accordance with legislative requirements, County policies and collective agreements

Prepares annual payroll reconciliations and returns such as Employer Health Tax, T4s, etc.

Maintains spreadsheets to calculate OMERS deductions on employees in dual classifications to ensure compliance with OMERS regulations and to facilitate year end reporting

Calculates the cost to purchase pension during leave periods

Calculates entitlements to employee benefits such as maternity/parental leave top ups, boot allowances, etc.

Observes strict confidentiality and security of payroll records is especially careful with highly sensitive matters that affect employees privacy (ie. garnishments, terminations, grievances, etc.)

Responds to and resolves employee inquires with regard to their pay. Provides guidance to staff in other departments with regard to payroll processing

Reconciles the payroll bank account and liability accounts. Prepares monthly accruals and other journal entries as required

Calculates cost of wages and benefits and invoices unions when required

Maintains Time & Attendance System

Supports the development and implementation of the time and attendance system (GREYCORP only)

Adds new employees and records personnel data including job class, department, compensation, including appropriate supervisor access

Implements training for supervisors and employees. Provides support and assistance to end-users

Audits approved timecards for completeness and accuracy

Exports timecard entries to the payroll system

Working Conditions

Usual hours of work are based on a 35 hour week. Overtime is required to cope with deadlines, peak periods and unexpected situations that arise.

Contacts

Internal Working Relationships

Establishes and maintains working relations with others in the Human Resources Department, all employees, Supervisors, Department Heads, Chief Administrative Officer and Councillors.

External Working Relationships

Establishes and maintains regular contact with agencies such as OMERS, provincial ministries, unions, etc.

Knowledge and Skill

Post-Secondary education in Business Administration Accounting or related discipline, supplemented with three years of directly related experience, preferably in a municipal setting. Payroll Certification (or equivalent experience) is required.

Strong knowledge of accounting principles and practices as they apply to payroll, accounting and pension functions, including reconciliations

Knowledge of related acts and legislation such as the Employment Standards Act, OMERS regulations and federal payroll legislation

Must be able to communicate effectively both verbally and in writing

Working knowledge of human resources policies, benefit coverage agreements and collective agreements as they relate to payroll and benefits

Computer literacy and proficiency utilizing MS Office software applications

Knowledge of general office procedures, including Records and Information Management filing systems

Demonstrated organizational skills to meet strict and time sensitive deadlines

Required To Work Independently And In Conjunction With Others

Confidentiality, diplomacy and tact are key competencies

Ability to work outside regular business hours as required

Impact of Error

Accounting errors could be corrected with time and duplication of effort. Errors related to employee benefits, pension and/or payroll could result in incorrect monies and/or entitlements for employees and Councilors. Personnel, payroll and benefits administration errors could result in financial loss and possible liability to the corporation.

Errors in judgment resulting from breaches of confidentiality in personnel/payroll issues could result in loss of trust in the Countys HR system.

Grey County is proud to be an equal opportunity employer, and promotes a culture of respect where all team members are valued for their unique talents, knowledge and lived experiences.

Accommodations are available for all parts of the recruitment process. Applicants are encouraged to outline accommodation needs when submitting their application. If alternate methods of application are required, candidates can email [email protected].

While we thank all candidates for their interest, only those selected for an interview will be contacted.

Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment.

Based on the nature of the position, pre-employment screening may be required including but not limited to; Criminal Record Searches, Financial Credit Inquiries; Educational and Credential Verification; Drivers Abstracts; Drug/Alcohol Testing; Pre-Medical Testing and Investigative Employment References.