Human Resources (Hr) Administrator (Part Time)

ABOUT THE JOB:

The HR Administrator ensures smooth and efficient delivery of HR processes by supporting administration and operations in the areas of; staffing, performance administration, absence administration, calendar management, minute taking, developing templates and reports for the department, mandatory training, creating and safeguarding employee files and documentation, and being the first point of contact for all administrative tasks throughout the life cycle of the employee’s employment.

Our ideal candidate has experience with Human Resources and Labour Relations procedures and can juggle various tasks in a timely manner.

DUTIES AND RESPONSIBILITIES:

Responsibilities include but are not limited to:

• Manage the departments calendar for HR/LR activities and deliverables.
• Assist in preparing all documentation and administration changes relating to personnel activities (staffing, recruiting, training, grievances, performance, evaluations etc.) are completed and accurately processed throughout the life cycle of the employment relationship.
• Perform other HR/LR duties as required.
• Ensure employee and organization documents are uploaded into Payworks and Bamboo HR software system.
• Assist with day-to-day operations of the HR administrative functions and duties.
• Respond to employees’ general queries about HR-related issues.
• Liaise with the Human Resources, Payroll and Communications teams to provide relevant personnel documentation and updates (new hire, leave and termination forms or announcements)
• Prepare and maintain employee electronic files.
• Coordinate communication with managers and candidates to schedule interviews.
• Develop, update, and maintain the departments ’s database.
• Coordinate HR activities (HR/LR meetings, training, surveys etc.) and take minutes where needed.
• Produce, update, and maintain regular HR reports (seniority, anniversary, and new hire reports)
• Develop, update, and maintain HR templates and service process documentation.

QUALIFICATIONS:

• Knowledge of HR processes, labor law and a reasonable exposure to HR practices.
• Completion of a post-secondary degree/diploma in Human Resources Management and/or equivalent experience.
• Open to receive direction and feedback.
• Previous work in unionized non-profit organizations is an asset.
• Demonstrated ability to meet deadlines in a fast-paced environment.
• Professional written and communication skills with proven ability to communicate effectively with staff, and benefit providers.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands.
• Excellent skills in Word, Excel, PowerPoint, Adobe, and electronic filing systems.
• Some experience working in a HR management and Payroll software is required.
• Well-developed administrative/management skills to organize, and administer human resources functions, with an attention to detail.
• Must be able to demonstrate good interpersonal relationship skills.
• Excellent organizational and time management skills that reflect the ability to perform and prioritize multiple tasks.
• Research abilities.
• Ability to work effectively both independently and as part of a team.
• 1-3 years directly related experience.

WORKING CONDITIONS:

• Most work is accomplished during usual 8:30 am to 4:30 pm business hours. Any overtime must be preapproved of by the Manager.
• Compensation $33/hour plus a competitive benefits package.
• This is a part-time position with a usual workweek schedule of 30 hours.
• The Human Resources Administrator is an excluded role, the role is at Range 5 of the compensation reference plan of Health Employers Association of BC.
• This position is located at CMHA BC Division offices in downtown Vancouver.
• As part of the hybrid work plan this role is required to work from the office a minimum of 2 days/week.

HOW TO APPLY:

Please submit your resume along with a cover letter, clearly documenting how you satisfy the requirements outlined in this job posting to [email protected] by 5pm on September 18, 2023.

The subject line should mention "HR ADMINISTRATOR". We regret that only short-listed candidates will be contacted to schedule an interview.

For more information about CMHA, BC Division, visit our website at www.cmha.bc.ca.

We are an equity-based employer and different identities and backgrounds make us stronger. We encourage applications from people of diverse abilities, ages, gender identities and sexual orientations, as well as people who are racialized or Indigenous (First Nations, Inuit, and Métis people). Personal experience with mental illness and or addiction, either through self or a loved one, is an asset.

ABOUT US:

Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.

We respectfully acknowledge xʷməθkʷəy̓əm (Musqueam), Skwxwú7mesh (Squamish), səl̓ilwətaʔɬ (Tsleil-Waututh), Lkwungen (Songhees) and Wyomilth (Esquimalt) peoples on whose traditional, unceded lands the CMHA BC offices are located.