Human Resources Specialist Jobs

This is an on-site position at Head Office in Coquitlam – PT- 2-3 days per week.

The Human Resources (HR) Specialist manages the day-to-day operations of the Human Resources Office. The HR Specialist works collaboratively with our leadership team and various stakeholders to assist with HR project, policy creation and employee relations experience. In addition, the HR Specialist will be working at the heart of people operations, processes, recruitment initiatives, and everyday tasks that make The Care Group (TCG) the preferred Employer

Specific Duties and Responsibilities:

• Advise leadership and employees on the interpretation of human resources policies, procedures, team member guidebook, benefits programs, and collective agreements.
• Coordinate interviews for the leadership team, gathering interview feedback from both the candidate and the hiring manager
• Participate in the development of HR objectives and systems, including metrics, queries, and ongoing reports for company requirements
• Participation and execution of our company presence at various career fairs
• Perform other duties as assigned.
• Be a key stakeholder and team member that plays a critical role in The Care Group (TCG) culture
• Assist with recruitment initiatives and understanding the company needs, objectives and goals through candidate screening and phone interviews, ensure candidate has a valid status to work in Canada/ability to get a valid work permit
• Assist in managing all job postings for the company in JazzHR
• Drive positive change initiatives to enhance company culture and employee engagement
• Assist in the communication, interpretation, and upkeep of employee handbook, employee/company directory, and organizational chart, and contribute to policy development
• Handle administrative tasks for onboarding, new-hire orientations, and exit interviews, including data entry in human resources information system and audits for accuracy and compliance
• Provide a dedicated and effective HR advisory service to leadership team and employees that covers absence and health issues, conduct and capability, grievances, organizational change, and all other employee-relation matters
• Create and modify job descriptions
• Perform reference checks
• Participates in administrative staff meetings and attend other meetings and seminars
• Draft, review, and coordinate employment contracts for VP and/or Director of HR to review and sign.
• Policy development and documentations
• Coordinate and assist the leadership team to manage a robust onboarding process using Microsoft list
• Foster strong relations and set a positive example for others to follow
• Coordinate employee performance management and annual reviews
• Coordinate with IT to ensure new employees have the equipment needed and their account is set up properly.
• Company employee communication
• Assist in the implementation HR programs, policies, and procedures.
• Manage social media platforms – develop strategies to increase awareness tailored to each of our home, and aligned with TCG mission, vision, and values
• Participates in developing department goals, objectives, and systems.
• Assist with the day-to-day operations of our internal Human Resources department
• Responsible for ensuring all new hires have signed and provided all documentation required in their first week.
• Coordinate employee engagement survey and actions feedback
• Suggest new procedures and policies for improving employee experience as well as the efficiency of the HR department and company
• Prepare paperwork and schedules for a smooth new-hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first-day experience
• Posting, monitoring, and producing contains, reviewing analytics in collaboration with VP of Operations for our social media presence.
• Participate in succession and development initiatives
• Provides necessary education and material to managers and employees including workshops, manuals, employee handbooks, and standardized reports.
• Updating HR documents and staff records and prepare monthly dashboard turnover reports.
• Execute the offboarding process for terminated employees. This includes liaising with IT, Payroll, Finance, and applicable leadership team.
• Work closely with our immigration consultant in providing accurate documents for LMIA sponsorship application
• Collaborate with VP and Director of HR on scheduled posts and responding to comments and messages on social media

Education, Skills and Experience Required:

• Resourceful mindset and an impeccable attention to detail
• Physically and mentally able to perform the duties of the job in the working environment
• A great sense of humor
• Ability to operate with high level of integrity and confidentiality
• Excellent communication and interpersonal skills
• Experience implementing HR Projects
• Ability to manage time effectively and prioritize tasks with minimal supervision
• Strong tech skills, including MS Office, Word, Excel, Teams is a must
• Strong teamwork and interpersonal skills, is a must
• Strong experience with multiple union Collective Agreements and Provincial employment standards and legislation
• 1-2 year of HR Specialist experience
• Aptitude for problem-solving and thorough knowledge of HR procedures and policies
• Ability to build internal relationship with individuals at all levels, as well as external relationship with local agencies ad post -secondary institutions
• A degree, diploma or certificate in Human Resources or a related field
• Preferred background in long term care environment

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