Administrative Coordinator, Line Maintenance

Basic Purpose Of Position
To provide administrative support to the Director, Line Maintenance while consistently ensuring a high level of confidentiality. The most important part of the job is to coordinate and participate in line maintenance and labour relations activities as required, to ensure a high level of knowledge.
Key Responsibilities

• Monitor and assist with Uniform Inbox and follow through on queries, requests and reports
• Update Kronos (time & attendance) exceptions for ATS and Management group, as well as assist with YYZ union payroll.
• Maintain, update, and manage calendars for upper for management, meetings, and any future events.
• Assist in managing parking and visitors’ badges for visitors at YYZ Offices.
• Create and update banners on the Maintenance and Engineering page
• Fire warden for Airways building, which incudes training and participation in test fire drills.
• Schedule meetings, book rooms, and take minutes for select meetings.
• Other related duties as assigned.
• Assist with assignments, presentations, and reports when needed.
• Assist, attend and participate in Maintenance and corporate Jazz events.
• Arrange hotel bookings, travel, and car rentals when required.
• Provide support to the Administrative Coordinator, Line and Labour Relations, as well as support Administrative Assistant, Line Maintenance.
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
• Posting Maintenance Memos on JazzNet when requested by departments and review and update procedures and assisting with training
• Create vacation schedules for select managers and supervisors.

Qualifications

• A post-secondary degree/diploma in a related field is preferred.
• Time management and organizational skills.
• Interpersonal skills.
• A high school diploma is required.
• Strong knowledge in Microsoft Office platforms (Excel, Word, PowerPoint).
• A minimum of 3 years of previous experience in a related field is required.

We strive to hire candidates with diverse abilities. We want to ensure that you are prepared for success and therefore request that you please let us know at [email protected] if you require an accommodation during the recruitment process.
Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.
Apply by Date
May 3, 2023
Primary Location
CA-ON-Toronto
Schedule
Full-time
Job Type
Permanent
Shift
Days
Number of Openings
1