Administrative Coordinator Jobs

Company Description
Are you looking for your next adventure? Let us tell you all about it! The project team at Ontario Transit Group are so proud to be part of Ontario’s future.
Ontario Line South
Our team is mobilizing its design and construction crews, with major works to commence in 2023. The South Civil contract is anticipated to be completed in 2030.
The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction.
What is the project?

• Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown.
• A six-kilometre tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River)
• Stations:
• One above-ground station to be integrated with the existing GO Transit Exhibition Station
• Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations

The Benefits to Ontario?

• Economic and community growth along the future transit line and thousands of job opportunities annually during construction
• Faster, more frequent and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station
• Reduction in traffic congestion, greenhouse gases and fuel consumption by providing an alternative transportation option
• Improving the quality of life for commuters by reducing daily travel time
• Up to 57,000 more jobs will be accessible by transit (in 45 minutes or less) for Toronto residents
• Reducing crowding on the existing Line 1 (Yonge-University) subway

The Administrator will fulfill administrative duties in the contract management department.
They will support the teams from both the contract management and variations / changes teams.
What you will undertake:

• Liaising with different departments to ensure Work Submittals are on time, and
• Preparing the meeting minutes (two - three times a week) and following-up the diffusion process
• Providing any further administrative support to the team.
• Following-up specific distribution workflows to the differing project department,
• Drafting day-to-day internal memos / communications,
• Scheduling meetings,
• Updating the commercial and variation trackers, updating the folders,
• Liaising with doc control,

Qualifications
What do we ask for?

• Good time management skills.
• Previous experience in construction (co-op / summer work placements) is desirable, but not necessary.
• Understanding of P3 construction projects and the ability to work within a fixed budget.
• Excellent organization, documentation and planning skills.
• Be flexible in the day-to-day activities, and willing to support other teams when needed.
• Excellent excel spreadsheet and word processing skills.
• Detail orientated and has a great attention to detail.
• Good planning and communication skills.

Additional Information
Is this role for you?

• If you are through to Interview stage? What to expect…
• Additional interview with the stakeholders you’ll be working with closely in the role
• An initial discovery call or,
• A response to your application within 15 working days
• A first stage interview via Microsoft Teams or telephone call