Administrative Coordinator - Career Consulting

At Mercer, we’re creating a culture where you can bring your authentic self to work. When you join us, you bring your inclusive energy and enthusiasm to a team that values you personally and professionally – regardless of who you are, what you look like, where you were raised or born, who you love or what your religious beliefs are. You are welcome here.

Mercer’s Careers team is seeking an Administrative Assistant for our Toronto office

What can you expect?

As Administrative Assistant, you will support a team of consultants at all levels (Partners, Consultants, etc.), as required, by promoting smooth workflow to ensure that internal and external client needs are met.

What is in it for you?

• The opportunity to work with some of the smartest and most energetic people in the industry, who will nurture, challenge and enable you.
• The chance to make a positive difference in your local community by using your paid time off to volunteer through events organized by Mercer Cares, our community outreach and volunteerism BRG.
• Generous paid time off and a flexible work schedule that accommodates your home life and commitments outside of work.
• The opportunity to network, share views, and learn from others by getting involved with our Business Resource Groups: PRIDE, Women@Mercer, Racial & Ethnic Diversity and Rising Professionals Network.
• Competitive rewards supporting your financial wellbeing, including compensation, retirement savings, stock purchase plan, and more.
• A dynamic, collaborative and inclusive culture, where diversity is embraced – and you are celebrated and appreciated for who you are.
• At Mercer, we’re as invested in creating brighter futures for our own people as we are for our clients. To help you reach your full potential, we offer a culture of performance, growth and safety, as well as benefits and resources that support your wellbeing and career development.
• Offerings geared at your overall wellness, including comprehensive medical, dental, vision, and fitness benefits, as well as life insurance and child and elder care programs.
• A huge variety of virtual learning and development resources to support your personal and professional growth.

We will count on you to:

• Draft and process monthly client invoices
• Make travel arrangements, manage calendars, coordinate internal and external meetings, support various business initiatives and assist with various administrative tasks as assigned
• Prepare and format documents using Word, PowerPoint and Excel, proofread documents for spelling and grammar and ensure all documents adhere to Mercer's global identity/document standards
• Contribute to revenue management by supporting key financial processes including the preparation of Engagement Letters and Statements of Work, creation of billing codes, accurate and prompt time entry, completion of expense reports

What you need to have:

• Ability to handle confidential information with integrity
• High degree of professionalism and composure in dealing with colleagues and clients
• Ability to anticipate needs and solve problems independently
• Highly organized and detail-oriented
• High School Diploma required; AA Degree or BA Degree preferred.
• Positivity combined with a sense of urgency; managing deadlines and competing requests; self-starter!
• Excellent computer skills (Windows 10 and MS Office 2016: Word, PowerPoint, Excel and Adobe PDF creator).
• 2+ years of office management, administrative or assistant experience in a fast-paced environment, preferably in a consulting environment or professional service industry.
• Demonstrates strong business acumen.
• Works collaboratively, promotes teamwork and motivates others

What makes you stand out:

• Team player, motivated to learn and contribute.

Mercer believes in building brighter futures by redefining the world of work, reshaping retirement and investment outcomes, and unlocking real health and well-being. Mercer’s approximately 25,000 employees are based in 43 countries and the firm operates in over 130 countries. Mercer is a business of Marsh McLennan (NYSE: MMC), the world’s leading professional services firm in the areas of risk, strategy and people, with 85,000 colleagues and annual revenue of over $20 billion. Through its market-leading businesses including Marsh, Guy Carpenter and Oliver Wyman, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment. For more information, visit mercer.com. Follow Mercer on LinkedIn and Twitter.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, gender identity or any other characteristic protected by applicable law.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Mercer will provide a reasonable accommodation to employees and prospective employees to the point of undue hardship upon request and as required in respect of the individual’s particular restrictions and limitations. If you require a specific accommodation because of a disability or medical need please contact [email protected].

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