Administrative Coordinator, Community Dance

Canada’s National Ballet School (NBS) is inviting applications for the contract full-time position of Administrative Coordinator, Community Dance.

We invite you to join the vibrant staff community of Canada's National Ballet School (NBS). NBS has 300+ employees supporting programs ranging from professional ballet training, community programs, and ground-breaking health promoting initiatives.

At NBS, programming excellence, access and inclusion fuel our belief in sharing the transformative power of dance to change lives for the better. The Community Dance department plays a key role in NBS’ mission, providing equitable and inclusive dance programming that engages Canadians of all ages and abilities, with a focus on supporting wellbeing and creating broad, positive social impact.

The Administrative Coordinator will, with the Community Dance (CD) department, support the NBS’ vibrant-suite of Community Dance programs. This role supports the program head, managers, and employees in a variety of tasks related to organization and communication; key duties include responding to inquiries, managing meeting schedules, recordkeeping, and participant communications. In addition, this role will support artistic administration related to NBS’ annual National Audition Tour, which supports recruitment for the Professional Ballet Academic Program and Teacher Training Program.

Major Duties and Responsibilities

• Coordinate and disseminate weekly program schedule, maintain master calendars
• Make travel arrangements e.g. booking flights, car rentals, taxis, hotel reservations and create/disseminate travel itineraries
• Assist with Special Events at NBS such as Culture Days, NBS Sharing Dance Day and other community programming
• Correspond with and act as a point of contact for inquiries from a range of constituents; welcome participants, families, etc.; answer/direct inquiries; provide program information to prospective participants and guests
• Maintain records including invoices, participant waivers, and media releases etc.
• Assist with departmental communications and generate reports as required
• Support equitable, inclusive and safe practices e.g. maintain up-to-date attendance for participants and volunteers, communicate with vulnerable populations including older adults and children living with disability(ies)
• Schedule and book meetings for CD and Audition Tour activities
• Support data collection/entry related to program evaluation and reporting

Qualifications and Experience

• Strong knowledge of Microsoft Office (Outlook, Word, and Excel); experience with realational databases (data entry, data retrieval, and report generation)
• Strong verbal and written communication skills; French-language proficiency considered an asset
• Post-secondary education in office practices/administration or a related field;
• 2+ years working in an administrative/clerical role; experience in arts or program administration considered an asset
• Ability to develop and maintain productive working relationships with teams, peers, and management
• Exceptional customer service, problem solving, and interpersonal skills

Successful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources Department of NBS.

Join our team today! Please email your resume and cover letter with salary expectations, to [email protected] and indicate “CD Admin Coord 2023” in the subject line.

About NBS

At NBS, excellence, access and inclusion fuel our belief in sharing the transformative power of dance. This is what drives our commitment to making dance a part of all Canadians’ lives. For 60+ years, NBS has been Canada’s leader in ballet education, developing and evolving pedagogy and practices to center the dancer’s experience and wellbeing.

We recognize our responsibility, as Canada’s largest arts training organization and one of its oldest, to address racialization and anti-Black racism, reconciliation with Indigenous peoples and systemic oppression within the sector and beyond. Central to this mission is a commitment to equity-informed practices; driving systemic, progressive change by evolving dance education. Building an inclusive sense of belonging at NBS for every dancer and employee is the School’s primary imperative.

NBS continues to use evidence-based practice to address barriers and expand our program offerings to engage more people than ever before; striving to reach individuals and communities historically and presently underrepresented within the art of ballet.

To realize its mission, NBS strives to:

• Address the need to bring new faces to ballet – as prospective professional students and as future enthusiasts for the art form – embracing and nurturing a more diverse spectrum of children and youth to participate in dance and explore training at the highest level
• Reflect a vision of leadership that touches more communities, more partners and greater breadth and depth of talent than ever before
• Deliver the broadest range of impactful, evidence-informed community dance programs of any ballet school in the world
• Increase the relevance of the art of ballet in the lives of all Canadians

We are dedicated to making our organization stronger by engaging individuals with a wide range of experiences, backgrounds and abilities. When you join us, you will be a part of an organization built on respect, creativity and a shared sense of purpose.

NBS is committed to building a remarkable and talented workforce that is reflective of the diversity in the City of Toronto. We strongly encourage applications from all qualified individuals, especially welcoming those with diverse intersectional identities who can provide different perspectives and contribute to the further diversification of ideas.

We are committed to inclusive and accessible employment practices. Should you require accommodation at any stage of the recruitment process, we ask you to please make your needs/requirements known.