Administrative Assistant - Indigenous Engagement

SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students. Building on more than a century of history, we are looking for innovative employees wanting to create a future with us. As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table. Change excites you.

SAIT offers the chance to do work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. We develop leaders in the classroom and our workspaces, encouraging lifelong learning for both students and employees.

Your future starts now … at SAIT.

We are looking for individuals who align with our commitment to excellence and who demonstrates:

• Leads with a world-class customer experience mindset
• A growth mindset through curiosity, creativity, and collaboration
• Is dynamic and responsible to the needs of stakeholders, speed and agility are critical
• Someone who embraces trial and error as an important part of learning

The Opportunity:

Reporting to the Director of Indigenous Engagement, The Office of VP External Relations is looking to hire a permanent Administrative Assistant to join their team.

The successful candidate will provide administrative support to the Director of Indigenous Engagement and also be a part of external relations activities within the department. This includes day to day operations, assisting with meeting coordination and planning, project reporting and other support duties. The incumbent will liaise with a variety of SAIT staff and foster solid and productive relationships with relevant stakeholders.

Competencies required for this position are not limited to strong communication skills, time management and organizational skills, with an ability to work independently and as part of a team.

The Role

• Demonstrate respect for all individuals with a solid understating of Equity, Diversity and Inclusion at SAIT
• Preparing and routing client correspondence; preparing documents, reports and templates us MS Office Suite
• Assist in arranging culturally appropriate meetings and events, set up rooms, arrange support documents, and take meeting minutes as needed
• Review documents, reports, ad prepare correspondence for format, content, grammar and spelling and make edits as necessary to ensure professional presentation as well as create personalized proposals for various projects
• Complete travel booking and reconcile credit card statements, invoices, or other financial reports
• Assist with event planning such as booking event spaces and meeting rooms, coordinating attendees, ordering food and beverages and any necessary supplies
• Additional duties as required
• Act as a first point of contact to a high volume of email and phone inquiries to ensure questions are answered in a timely and accurate manner, triaging requests to the appropriate individual when necessary
• Expectation of a commitment to intercultural communication with an emphasis on Indigenous Knowledge and Ways of Knowing
• Provide administrative support directly to the Director of Indigenous Engagement

Qualifications & Experience

• Familiarity with Indigenous culture, ways of knowing and living; Truth and Reconciliation will be considered a strong asset
• 5 years professional experience in a related role. A combination of education and experience will be considered
• Diploma in a related discipline (e.g., Administrative Information Management)

Skills Required

• Willingness to provide support and coverage to other executive support staff, as required
• Knowledge of records information management and Microsoft Office
• Ability to work independently, superior work ethics and professional accountability
• Excellent Customer relations skills
• Adaptable with excellent prioritization and time management skills in a changing environment
• Knowledge of Administrative Policies and Procedures and general business operations
• Ability to act as a gatekeeper and escalate relevant information to Executives as required
• Strong attention to detail with high accuracy
• Analytical with ability to use good judgement in problem solving and making well informed decisions
• Demonstrated ability to effectively and efficiently communicate with a large number of stakeholders verbally and in writing
• Experience with developing spreadsheets in Excel, PowerPoint
• Ability to communicate complex ideas and topics effectively – both verbally and in writing
• Ability to maintain positive attitude in a fast-paced environment
• A high degree of integrity and professionalism

Job classification: ADMINISTRATIVE ASSISTANT II - A5904

Salary range: $45,000.00 - $60,000.00

# of positions: 1

Position Start Date: May 15, 2023

Posting closing date: Until position is filled

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

To Apply

Please apply using Chrome, as applications are only supported using Chrome on desktop. To continue with the online application process click on the Apply For This Job button or use your LinkedIn profile. All applications should be made through our online system. By using this system to apply for this position, you agree that your candidacy will be visible to all hiring managers at SAIT. If you have concerns about this, please contact [email protected]. Please do not apply to this email address — all applications should be made through our online system.

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