Administrative Assistant – Engagement Jobs

Organized, detail-oriented, strong time management skills, and able to plan and organize work with multiple demands and deadlines.

Post-secondary education in a related field like Event Management, Business Administration, or Volunteer Management.

Proficient in using MS Office with prior experience using a CRM (ACGI) and Survey Monkey are considered an asset.

Excellent written and verbal communication skills for internal and external communications.

A minimum of two years’ related experience is required.

Experience with event planning and coordination of volunteers is an asset.

Support with event logistics such as materials, equipment (including A/V), on-site production, set up/take down, and other event requirements

Help manage and maintain inventory of assets within the project

Assist in finalizing all logistics for assigned events and projects

Provide administrative support for events as required

Support research for venue contracts, locations and help with tasks to secure contracts for trainings and booking of appropriate spaces

Support data collection on events, assess results and make recommendations for future project planning and delivery

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Strong researching and writing skills and experience writing about visual art, editing and proof reading.

Alongside Associate Director/Curator, manages relationships with artists and partners.

Manages project team meetings and works with project team and outside collaborators to create and manage work plans.

Experience developing, planning and coordinating public programs and special events.

Familiarity with museum standards and practices, copyright, and experience handling artworks.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Develops entry, midpoint, and exit surveys in partnership with Undergraduate Program Chair which measure the UBC Philosophy student and alumni experiences

Actively researches local and global philosophy-related opportunities and events which may be of interest to undergrad students and alumni

Creates and distributes regular newsletters to undergrad students promoting philosophy events and learning opportunities across the lower mainland

Collaborates with faculty members to plan, coordinate schedule, and implement orientation programming

Coordinates orientation and Imagine day activities, ensuring all activities flow smoothly

Thorough working knowledge of the Microsoft Office suite programs, including Teams; basic design skills and experience with spreadsheets and databases.

Strong organizational and time management skills and meticulous attention to detail.

IG Wealth Management Walk for Alzheimer’s

Knowledge of volunteer engagement cycle best practices.

Understanding of administrative support tasks, project timelines, event planning and logistical duties including meeting planning and travel requirements.

Knowledge of service provision in a non-profit environment strongly preferred.

Knowledge of records information management and Microsoft Office

Adaptable with excellent prioritization and time management skills in a changing environment

Diploma in a related discipline (e.g., Administrative Information Management)

5 years professional experience in a related role. A combination of education and experience will be considered

Leads with a world-class customer experience mindset

Expectation of a commitment to intercultural communication with an emphasis on Indigenous Knowledge and Ways of Knowing

Incumbent will need to have experience in acquiring and manage ISP’s to drive EMI

Relationship management with internal stakeholders

Build, manage ISP channel and scale business & Market Visits as per the Beat Plan.

Strong understanding of Client and requirements and requirements.

Excellent communication and interpersonal skills.

Respect, that is earned, not demanded from your peers and manager