Administrative Assistant Iii Jobs

Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

Vale is a global leader in the production of iron ore and one of the largest producers of nickel. Active in Canada for over 100 years, Vale employs nearly 6,000 people across our corporate office in Toronto and sites in Manitoba, Ontario, Newfoundland and Labrador. Applying the latest technologies to sustainably produce nickel, copper, cobalt, platinum group metals, gold and silver is at the heart of what we do.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our open-pit mine and concentrator in Voisey’s Bay – Vale’s only fly-in/fly-out operation in Canada – produces nickel-cobalt-copper concentrate and copper concentrate. An underground expansion will see a transition to a leading edge underground mine extending the life of the mine until 2034. Our state-of the-art facility in Long Harbour is the first nickel processing plant in the world to use hydrometallurgy technology to produce Plating Rounds TM from hard rock (sulphide) concentrate, with low carbon footprint compared to traditional smelter technology. A team of employees across the province provide support to the Newfoundland and Labrador Operations.

The Opportunity

We are currently seeking an Administrative Assistant III to support our Vale Newfoundland & Labrador Leadership Team. This is a fixed term (1 year) position based at the St. John’s, NL Office. This position will require travel to both the Long Harbour and Voisey’s Bay Operations as needed.

The successful candidate will provide administration assistance to our Head of Newfoundland & Labrador Operations. On a day-to-day basis, this role will involve scheduling/organizing meetings, booking domestic and international travel, visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, and maintaining contact with operational sites and other business locations across Canada. In this position, you will carry out the following duties:

• Effectively communicate with senior-level internal and external contacts and be exposed to confidential data.
• Organize and prepare complex documents requiring the integration of multiple office technologies and software applications such as Word, Excel, PowerBI, etc.
• Coordinate and maintain the Executive's correspondence and records, following up on pending matters with limited direction.
• Draft correspondence for Executive's final approval.
• Transcribe dictation of a highly technical and confidential nature.
• Work independently with only general guidance on special projects.
• Provide and obtain information from other managers, directors, and outside representatives.
• Process invoices for payment into the SAP system and maintain invoice filing system. Ensure prompt payment to suppliers with agreed upon timelines while resolving any issues that may arise.
• Complete travel arrangements, such as: flights, car rentals, and hotel bookings.
• Assist in the budget process by consolidating information and monitoring spend throughout the year.
• Prepare sophisticated reports, and assist with gathering, summarizing, and analyzing data.
• Schedule appointments and coordinate arrangements for meetings and conferences.
• Receive and screen telephone calls, letters, and/or visitors, answering routine questions, and acquiring and providing information to save executive's time.

About You

Education :

• Post-Secondary Degree or Diploma in Administration or Business Studies.

Experience :

• 5 to 7 years of proven experience in a similar role.

Skills :

• Proven understanding of the importance of maintaining a high level of confidentiality.
• Exceptional organizational skills.
• Outstanding digital literacy in Microsoft Office (Outlook, Word, Excel, and Power Point) is required.
• Able to work collaboratively within a team environment across multiple locations.
• Self-motivation and ability to complete work with minimal direction.
• Knowledge of SAP is considered an asset.

What We Offer You

• Opportunities to grow your career in a large global company, and mining industry leader
• Employee Family Assistance Program
• Flexible work arrangements
• Work culture dedicated to safety, diversity & inclusion, and career growth
• Online training and career development opportunities
• Competitive Salary

Difference Makes All the Difference

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and Vale values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

Apply

Interested applicants are encouraged to submit their application online at https://vale.eightfold.ai/careers.

Apply by: Tuesday, June 27 th , 2023