Assistant Facility Manager Jobs

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Job Summary

The Assistant Facilities Manager is responsible for assisting Sr. Manager – GTA facilities with all aspects of the facilities management throughout the GTA region, and its personnel. In addition, Assistant Facilities Manager is responsible to identify issues, address problems, implement pro-active solutions, select service providers, manage relationships and adhere to regional policies and guidelines.

Section A – General Responsibilities

Facilities And Administrative Responsibilities

• Oversee, and monitor staff and customer complaints and where possible handles resolution appropriately and or escalate complex or unusual issue to higher levels
• Ensure that all Health & Safety Training required by employees is identified and carried out in a timely manner, and that all employees have been qualified to operate the machines and equipment needed to perform their responsibilities
• Perform regular workplace inspections to ensure that proper procedures and personal protective devices are being used and that the work environment is in a safe condition for employees.
• Assist Sr. Manager, Facilities to ensure all building and staff complies with operational policies and procedures. Implements the office building inspection and maintenance schedule to ensure that the building and equipment comply with all applicable Health and Safety regulations and are maintained in good working condition.
• Ensure the safety of the workforce by establishing and executing preventative maintenance programs for equipment, materials and systems within the facility.
• Stay up to date on current facility technology, equipment and material and make recommendations that would improve the efficiency and security of the building and the health and safety of employees, contractors and visitors.
• Conduct ongoing review and assessment of employee performance.
• Respond in a timely manner (i.e. 24 hours on-call) to emergency situations to assist in restoring building systems and equipment to proper working order.
• Communicate within the management team through regular updates, distribution of JHSC minutes and specific reports concerning the loss prevention and health & safety activities.
• Manage the work order process by overseeing service request work orders and assist coordinators and management in resolving problems.
• Coordinate the annual budget preparation for all capital building and equipment improvements and operating expenses for maintenance, repairs, security, supplies and cleaning, with the Sr. Manager, Facilities and Director of Real Estate. Ensure that budgets are met within the framework or maintenance, repairs, security, supplies and cleaning.
• Oversee the central management of office supplies: oversee communication with employees, prepares orders and manages inventory.
• Assist Sr. Manager, Facilities with the achievement of financial success through improvement of measurable results that positively impact the shared services performance.

Health & Safety

• Ensure that new employees, temporary staff, contractors and long-term visitors on the premises are oriented by the hiring department on the McKesson Safety Program ensuring that contractors have clearance (WSIB) to perform the required work.
• As appropriate, conduct; workplace inspections, accident/incident investigations, work refusal investigations.
• Establish a program to regularly communicate health and safety information to all employees.
• Act as a Worker Member of the Joint Health and Safety Committee and attend meetings by providing accurate interpretation of Occupational Health and Safety laws and regulations and by providing workable recommendations to resolve health and safety concerns.
• Train: as appropriate, all employees on the following: OHSA duties and responsibilities, WHMIS, transportation of dangerous goods (Cytotoxins), First Aid/CPR, Emergency Response, Lock Out, Fire Drills and Evacuations procedures, arranging as needed and supervising inspections.
• Responsible to co-ordinate with Sr. Manager, Facilities all tasks related to Life and Safety for managed buildings.
• Responsible for McKesson safety program manual, MSD sheets, First Aid logbooks, standard operating procedures, safety policies, workplace inspection analysis form.
• Respond to: JHSC recommendations, accident investigation results, workplace inspection recommendations, safety action forms, survey results and Ministry of Labour orders.
• Organize regular fire drills and evacuation procedures in coordination with the fire stations in accordance with Ontario Laws & Standards.

Section B – General Responsibilities - People Management

• Coach and grow employees to benefit not only themselves, but the business as a whole
• Actively promote a proactive approach to managing change and the integration, cooperation and communication between departments and businesses
• Manage the creation and implementation of a framework that will provide a team-based culture that emphasizes service excellence, accountability, empowerment, quality, empowerment, growth, productivity, safety and compliance
• Drive the development of improvements and solutions to business challenges by engaging stakeholders and leveraging Facilities Services team
• Supervise and fully accountable for tasks of Site Facility Coordinators. This also includes performance evaluations, development plan, scheduling and replacements
• Develop the Facilities Services team through selection, coaching, counseling, mentoring, goal setting
• Empower staff to make their own decisions with confidence in order to encourage their development and improve departmental performance

Section B – Minimum Qualifications

• Degree or equivalent experience. Typically requires 6+ years of professional experience and 0 2 years of supervisory experience.

Section B – Additional Qualifications

(Knowledge, Skills, Abilities, and Education and/or Experience):

• Ability to provide candid/firm/factual-based feedback to all levels of leadership
• Ability to simultaneously manage multiple projects
• Good practical knowledge of Word, Excel, PowerPoint
• Professional, pleasant and courteous in all interactions with customers and colleagues at all levels
• Mature and works with minimal supervision
• Affirmative and non-confrontational
• Excellent organizational skills
• Able to build relationships with multiple stakeholders/customers
• Minimum of 3-5 years of professional experience in facility management combined with a strong people management background and solid analytical skills.
• Positive and proactive attitude
• Strong interpersonal skills with all levels of the organization
• Good communication skills

Career Level – Manager – M2

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$76,700 - $127,900

McKesson is an Equal Opportunity employer.

The material contained herein is provided for informational purpose only. All open jobs offered by McKesson on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by a subsidiary, office or department within the company which is offering the position, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance.

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McKesson is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals and will accommodate applicants' needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process.

The information on this site is for information purpose only and is not intended to be relied upon with legal consequence.

Current employees must apply through internal career site.

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