Administrative Support III Jobs

make a written commitment to acquire the necessary educational qualifications within five (5) calendar years.

Employer paid life insurance, short- and long-term disability, health and dental benefits;

6 months direct work experience with the Developmental Services Sector;

Additional hours may be available with a minimum rate of pay of $25.32/hour;

Confidential Employee Assistance program for you and for your immediate family;

Employer paid vacation and sick time;

Minimum of two years of experience in office management

A post-secondary diploma in Office-related fields such as office management or other administrative support training.

Familiarity with PeopleSoft and experience in post-secondary education would be an asset.

Excellent written, verbal and non-verbal communication skills

Proficient organizational skills and excellent attention to detail

Ability to work independently and as a team member to complete responsibilities

Supports the region's senior leadership team with scorecard tracking and measures, highlighting inconsistencies and deficiencies for management analysis and action planning.

Prepares and reports data monthly for all KPI metrics for RED, District Executive Directors (DEDs), Senior Managers, Care and Service Managers.

Supports RED or Senior Managers with tracking of data and action plans for any quality improvement initiatives.

Post-secondary education in a relevant field of study.

3-5 years of experience with an environment similar to VON, e.g. health care, nursing, non-profit service, social service, or charitable organization.

Knowledge of government funding, priorities and policies in health-related service delivery

Medical and dental benefits once qualified

Provide strategic support such as evaluating data or resolving minor operational issues with your manager's guidance.

BA/BS degree or equivalent experience; 5-7 years of experience supporting multiple directors and/or sales executives with administrative tasks and related duties.

Experience using Google Workspace is highly preferred.

Excellent business judgment and professional etiquette. Organizational, analytical and problem-solving skills.

4% vacation pay earned on every paycheck

Supports the region’s senior leadership team with scorecard tracking and measures, highlighting inconsistencies and deficiencies for management analysis and action planning.

Prepares and reports data monthly for all KPI metrics for RED, District Executive Directors (DEDs), Senior Managers, Care and Service Managers.

Supports RED or Senior Managers with tracking of data and action plans for any quality improvement initiatives.

Post-secondary education in a relevant field of study.

3-5 years of experience with an environment similar to VON, e.g. health care, nursing, non-profit service, social service, or charitable organization.

Knowledge of government funding, priorities and policies in health-related service delivery

Employer paid life insurance, short- and long-term disability, health and dental benefits;

6 months direct work experience with the Developmental Services sector;

Additional hours may be available with a minimum rate of pay of $25.32/hour;

Confidential Employee Assistance program for you and for your immediate family;

Employer paid vacation and sick time;

Participation in the Multisector Pension plan;

Service Excellence - "WOW" clients, customers, and coworkers.

Team Loyalty - help others succeed.

Ownership - "see it, own it, solve it, do it."

Passion - inspire with positive energy and effort.

Authenticity - be genuine and trustworthy.

Solution Focused - overcome challenges with creativity.

Service Excellence - "WOW" clients, customers, and coworkers.

Team Loyalty - help others succeed.

Ownership - "see it, own it, solve it, do it."

Passion - inspire with positive energy and effort.

Authenticity - be genuine and trustworthy.

Solution Focused - overcome challenges with creativity.

Well-developed organizational and time-management skills

Collaborate in developing and maintaining Work-integrated learning (WIL) record management systems

A combination of education and experience or equivalences may be considered

Produce weekly events emails and drafts and generate general correspondence from the Director, Careers & Experience

Manage email lists and faculty staff lists as well as the department's Event Calendar

Provide administrative support to the Director, Careers & Experience, including some financial reporting and reconciling

Effective time management and organizational skills;

Strong written and verbal communication and interpersonal skills;

High computer proficiency, including advanced knowledge in Microsoft Office Suite and working knowledge in PeopleSoft; and

A minimum of three years’ experience in an increasingly responsible administrative or relevant capacity.

Experience working in a post-secondary institution is an asset.

The ability to multi-task, handle frequent interruptions, remain adaptable and work with minimal supervision under changing priorities;

Effective time management and organizational skills;

Strong written and verbal communication and interpersonal skills;

High computer proficiency, including advanced knowledge in Microsoft Office Suite and working knowledge in PeopleSoft; and

A minimum of three years’ experience in an increasingly responsible administrative or relevant capacity.

Experience working in a post-secondary institution is an asset.

The ability to multi-task, handle frequent interruptions, remain adaptable and work with minimal supervision under changing priorities;

Notify Store Management when new product arrives

Communicate all discrepancies to Store Management

Respond to customer requests confidently; partner with sales team or Store Management, when needed

Greeting the customer with a smile and with eye contact and offering your name

Organize and clean stock room daily; to include offsite / remote warehouse as applicable

Manage stock levels/product ownership in back-of-house and sales floor

Considerable knowledge of office practices and procedures.

Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.

Sound knowledge of business English, spelling, punctuation and arithmetic.

Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.

Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.

Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.

Provide and obtain information from other managers, directors, and outside representatives.

5 to 7 years of proven experience in a similar role.

Knowledge of SAP is considered an asset.

Effectively communicate with senior-level internal and external contacts and be exposed to confidential data.

Receive and screen telephone calls, letters, and/or visitors, answering routine questions, and acquiring and providing information to save executive's time.

Schedule appointments and coordinate arrangements for meetings and conferences.

Handles and offers solutions to customer issues appropriately and involves a manager when necessary

Demonstrates persuasive (not aggressive), confident, friendly and genuine service skills and selling behaviors

Meets customer needs through solution-oriented and forward thinking

Demonstrates Coach’s Selling and Service expectations at all times

Flexes personal selling techniques to contribute to overall store financial results

Works with multiple customers simultaneously and breaks away as appropriate