Administrative Support Iii Jobs

Opportunity

Your Responsibilities Include, But Are Not Limited To

MacEwan University is seeking applicants for a full-time continuing Administrative Support III role for our Careers and Experience Department. In this position, you will provide comprehensive, detail-oriented administrative support to the Director of the Careers & Experience office.

• Data tracking and collection related to externally funded projects
• Outreach to community partners to facilitate completion of WIL agreements in collaboration with Faculty placement program personnel
• Organize and monitor multiple email accounts
• Invoice for employer recruitment events
• Assist with time reporting (tracking and entering)
• Provide administrative support to the Director, Careers & Experience, including some financial reporting and reconciling
• Produce weekly events emails and drafts and generate general correspondence from the Director, Careers & Experience
• General reception (main phone line & general e-mail) and office organization duties; ordering of supplies while maintaining inventory
• Collaborate in developing and maintaining Work-integrated learning (WIL) record management systems
• Collaborate with web services in updating the department website
• Manage email lists and faculty staff lists as well as the department's Event Calendar

Skills

The Successful Candidate Will Have

• Ability to multi-task, handle frequent interruptions, and work with minimal supervision under changing priorities
• Proactive and goal-oriented qualities
• Strong communication and interpersonal skills
• Ability to create processes
• Ability to work independently as well as to take direction in a team environment
• Strong attention to detail
• Critical thinking with a strong focus on customer service and professionalism
• Ability to problem solve and exercise judgment and discretion
• Well-developed organizational and time-management skills

Qualifications

• Minimum of one year of administration experience in a professional setting
• A combination of education and experience or equivalences may be considered
• Minimum of a two-year post-secondary diploma
• High computer proficiency, including advanced knowledge of Microsoft Office and working knowledge in PeopleSoft and Moodle, is an asset

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

• Opportunities for career growth
• Generous vacation time
• Flexible benefits package
• Continuous learning culture
• Competitive base pay
• Secure pension plan

How to Apply

To apply, go to https://www.macewan.ca/careers , select the job posting and click Apply Now. If you require assistance, please contact us at [email protected] .

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

This position is included under the MacEwan Staff Association Collective Agreement. Please note, initial salary placement for external candidates is limited to the first five steps of the salary grid.