Administrative Assistant Iii Jobs

Position Title: Administrative Assistant III

Position Status: Full-Time Regular

Department: Board & Information Services

Employee Group: Teamsters Local 31

Location: 4515 Central Boulevard, Burnaby

Salary Range/ Wage Rate: PG T15 $1,909.65 - $2,243.15 bi-weekly

Our Board & Information Services Department is seeking an Administrative Assistant III who will provide administrative support for the Metro Vancouver Library and front line customer service duties on behalf of the Metro Vancouver Information Centre.

You are: an administrative and customer service professional who enjoys being part of a lively team. You are committed to providing information and assistance to customers seeking information from the Metro Vancouver organization.

This role:

• Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.
• Enters and processes invoices, timesheet entries, work orders, purchase orders, requisitions, training and travel requests, expense claims, membership fees, tenant applications, accounts and notices, credit checks and cheque requisitions and other materials.
• Performs related work as required.
• Performs some duties of clerical superior in their absence.
• Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.
• Performs complex clerical and administrative duties for a superior and/or the superior's subordinates; arranges appointments, meetings and logistics; maintains calendars; screens callers; processes confidential material; and prepares routine correspondence.
• Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
• Provides a variety of factual information and assistance to staff, business and government contacts and the public.
• Retrieves and compiles statistical information and data; provides direction and assistance on a variety of office operations; and assigns clerical and typing duties to direct reports as required.
• Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.
• Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.

To be successful, you have:

• Ability to operate a variety of office equipment and computer applications related to the work.
• Ability to act tactfully and with discretion on behalf of a supervisor and to handle matters of a confidential nature.
• Ability to establish and maintain effective working relationships with the public, staff, officials and other contacts.
• Considerable knowledge of office practices and procedures.
• Sound knowledge of business English, spelling, punctuation and arithmetic.
• Ability to work under pressure, meet deadlines and complete assignments with minimal supervision.
• Ability to relieve a superior of office tasks and perform routine administrative detail with minimal supervision.
• Ability to process clerical work of a complex and technical nature, take meeting minutes and prepare routine correspondence and reports.
• Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience, preferably as an Administrative Assistant II or an equivalent combination of training and experience.
• Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.
• Ability to type with a high degree of speed and accuracy.

Our Vision:

Metro Vancouver embraces collaboration and innovation in providing sustainable regional services that contribute to a livable and resilient region and a healthy natural environment for current and future generations.

We are committed to diversity, equity and inclusion and being representative of the region we serve. We invite all qualified candidates to apply including Indigenous People, visible minorities, immigrants, 2SLGBTQI+, all genders and persons with disabilities.

Please follow this link http://www.metrovancouver.org/about/careers/ to our Careers page where you can submit your application by June 22, 2023.