Planning Assistant Iii Jobs

3-5 years of consulting, corporate strategy and/or project management experience.

Support communications and change management initiatives, including developing materials and ongoing stakeholder engagement.

Demonstrated ability to present complex issues in a simple, logical, and succinct manner for senior management and Board level review.

Experience in the electricity or water sector, or other capital-intensive industry, preferred but not required.

Advanced Excel and PowerPoint skills, including advanced communications skills both verbal and written.

Extract key insights and clearly communicate findings from research and analysis, tailoring messaging to intended audience and levels.

Strong quantitative skills, including analytical abilities and math proficiency

Manage contracts/ insertion orders and any resulting revisions with media vendors.

Solid verbal and written communication skills, an ability to tell a story

Demonstrated critical thinking and problem solving abilities

Assist the Planners and Supervisors in managing and executing approved media plans (all media).

Assist in the development and organization of supportive data for plans and recommendations.

Analytical research and data analysis skills;

Providing Customer service excellence in providing development and land use information to the public;

Receiving and inputting Development Applications and Sign Permit applications

Conducting research using paper files, digital records, and microfilm records and preparing background documents;

Preparing and maintaining records, reports, and statistics related to their work;

Creating Zoning, Context, Location and other maps for Development Applications;

Strong administrative skills, with experience providing admin support on construction based projects

Electrical Trade Qualification or experience in electrical and/or industry, with an interest in electrical design an asset

Planning Assistant Experience And Skills

Data entry and document creation

Planning Assistant Duties And Responsibilities

Support Electrical Project planners with the following: specification review, drawing overlays, projects schedule updates and overall document controls

Provide records and asset management support

Provide administrative support such as data entry, minute taking,

Ability to work on your own and in a team environment and enjoy sharing knowledge and ideas with others.

Process inquiries/complaints both in-person, by email, and over the phone using problem-solving skills.

Must possess proficiency computer skills with Microsoft 365 (Teams, Word, Excel, and Outlook).

Previous experience with Kronos, WAM, JDE, GIS based software and Report an Issue would be an asset.

Considerable knowledge of office practices and procedures.

Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.

Sound knowledge of business English, spelling, punctuation and arithmetic.

Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.

Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.

Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.

Provide and obtain information from other managers, directors, and outside representatives.

5 to 7 years of proven experience in a similar role.

Knowledge of SAP is considered an asset.

Effectively communicate with senior-level internal and external contacts and be exposed to confidential data.

Receive and screen telephone calls, letters, and/or visitors, answering routine questions, and acquiring and providing information to save executive's time.

Schedule appointments and coordinate arrangements for meetings and conferences.

A minimum of grade 12 education

Obtain and document information from claimants, employers, or other parties

Type a variety of materials such as correspondence, forms, reports, and material involving technical and industrial terminology

Maintain files and distribute materials as required

Receive, sort, and forward mail as required

Obtain and record information both orally and in writing

Minimum of 3 to 5 years previous work experience with executive level management.

Strong communication skills and multi-tasking capabilities are a must.

Must have great attention to detail, will review weekly travel/expense reports for the managers.

Prepare and provide reporting as needed.

Schedule and coordinate all required resources for meetings.

Handle additional administrative tasks as necessary.

Demonstrated knowledge of Project Management principles and processes and understanding of Organizational Quality Management (OQM) procedures is required;

Completion of Grade 12 with technical courses related to the work or an equivalent combination of training and experience.

Intermediate to advanced level of competency with MS Office applications, and working knowledge of MS Visio, GIS, Hansen, VanMap, and Vandocs;

Sound knowledge of bylaws, policies, procedures, and regulation pertaining to Solid Waste Programs;

Provides technical assistance to Sanitation Services in the expansion or modification of solid waste collection and street cleaning projects and programs;

Develops, coordinates, and implements solid waste projects/pilots, including coordinating with internal departments and external consultants/contractors

Duties to support the branch such as compiling and analyzing various data spreadsheets and management of the photo library

Sound experience as a Planning Assistant II or equivalent work experience

Demonstrated knowledge of local transportation issues and best practices for sustainable transportation.

Demonstrated ability to manage priorities, meet deadlines, and function as a team player while also working individually with minimal supervision.

Excellent verbal and written communications skills and the ability to deal effectively with staff, the public and external agencies are needed.

Demonstrated consultation, research and analysis skills and a basic understanding of transportation network and circulation needs

Completion of Grade 12, supplemented by technical courses related to the work, or an equivalent combination of training and experience.

Experience as an Engineering Assistant an asset

Experience preparing AutoCAD construction drawings in Civil 3D.

Good knowledge of municipal design and construction of sewer systems

Knowledge of surveyor methods and techniques

Working knowledge of standard engineering concepts and terminology

A minimum of grade 12 education

Recent, related work experience in an administrative role

Obtain and document information from claimants, employers, or other parties

Type a variety of materials such as correspondence, forms, reports, and material involving technical and industrial terminology

Maintain files and distribute materials as required

Receive, sort, and forward mail as required

A minimum of grade 12 education

Obtain and document information from claimants, employers, or other parties

Type a variety of materials such as correspondence, forms, reports, and material involving technical and industrial terminology

Maintain files and distribute materials as required

Receive, sort, and forward mail as required

Obtain and record information both orally and in writing

A minimum of grade 12 education

Recent, related work experience in an administrative role

Obtain and document information from claimants, employers, or other parties

Type a variety of materials such as correspondence, forms, reports, and material involving technical and industrial terminology

Maintain files and distribute materials as required

Receive, sort, and forward mail as required

Supporting digital management and archiving of department documents;

Data entry into Lucernex software;

Supporting year end accrual process of all purchase orders, partnering with Finance team.

Minimum 3 years experience in administrative support;

A competitive benefits package (Full Time Employees Only);

Additional benefits include annual bonus potential, opportunities for advancement and tuition reimbursement;

Demonstrated strong time management, analytical, and problem-solving skills

Graduate from a recognized medical office administration diploma program required, an equivalent combination of education and experience may be considered

Participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning

Minimum one (1) year related administrative experience required. Experience in a healthcare environment preferred

Advanced working knowledge of Windows, MS Office programs, Adobe Professional, Outlook, Meditech, on-line medical searches, Internet searches, and database programs required

Keyboarding skills of 60 wpm (at least) required