Legal Assistant Jobs

Req ID: 23557
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 06/28/2023
Job Summary
The City of Mississauga is seeking a legal assistant to join its Municipal Law Section, Legal Services Division, to provide legal administrative support. You will conduct legal searches, and prepare reports, legal documentation and correspondence.
The City of Mississauga’s Legal Services Division is a full-service law department that handles a wide variety of interesting and rewarding files that directly impact the way people live, work and play in Mississauga.
Duties and Responsibilities
Reporting to the Deputy City Solicitor, Municipal Law, the successful candidate will:

• Perform other duties as assigned.
• Input dockets, perform all electronic and hard copy filing, maintain electronic filing system and update hard copy lists
• Maintain electronic calendars, schedule conferences, courses, communicate meeting dates and locations
• Update and maintain records of outside legal fees paid, budget, external invoices and other billing matters for legal services and process appropriate payments
• Prepare and draft corporate reports, by-laws and other documents, utilizing precedents and information provided by the instructing lawyer(s), and document review
• Conduct electronic title searches and corporate searches
• Comply with relevant City policies
• Use information that is stored within the unit/team and/or available without special authorization; and
• Order supplies
• Provide ad hoc assistance on projects/initiatives within the unit/team
• Create databases, maintain templates, draft letters, reports, memos, legal documents and correspondence

Skills And Qualifications

• Working knowledge of legal terminology, procedures and statutes
• Ability to exercise independent judgement, diplomacy, confidentiality and discretion in dealing with legal matters
• Demonstrates concern for accuracy and pays attention to detail
• Experience in municipal law will be considered an asset
• Prolonged exposure to computer keyboards and screens. Primarily office environment
• Excellent organizational and time management skills, including ability to set priorities, meet deadlines, deal with conflicting priorities and work demands
• May require some light lifting of supplies/materials
• Successful completion of a post-secondary legal office administration or legal assistant program
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook), electronic document management/filing system (e.g. iManage) and Adobe
• Minimum 5 years of legal administrative experience
• Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing

Hourly Rate/Salary: $ 57,786.00 - $ 77,051.00
Hours of Work: 35
Work Location: Civic Centre
Department/Division/Section: CMO/City Manager's Office , CMO/Legal Services , Municipal Law
Non-Union/Union: Non Union
A Criminal Record and Judicial Matters Check (Level 2) or Vulnerable Sector Check (Level 3) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.
We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.