Administration & Document Management Jobs

POSITION TITLE:Administration & Document Management

REPORTING TO:Manager, Administration

CompanyOverview

Founded in 1996, Kensington is a Canadian alternative asset manager with offices in Toronto, Calgary and Vancouver. Kensington manages over $2.5 billion of assets invested in private equity, growth equity, venture capital and other complementary alternative strategies. Our purpose is to build great businesses, and in doing so, create top-performing investment solutions for our investors. The Kensington investment platform is designed to provide access to a diversified portfolio of alternative strategies offering strong, risk-adjusted returns and very low correlation to public markets.

For over 20 years, our focus has been to invest in high-potential companies with exceptional management teams and provide the necessary resources to take them to new heights. We are highly committed, long-term partners with a broad perspective and an entrepreneurial mindset. We believe active management and a relationship-driven approach to investing pave the way to drive growth and build value.

Kensington is employee-owned, highly diverse and fiercely independent. Collectively, our team has over 100 years of private equity experience, over 100 years of operating experience, and professional designations in the fields of engineering, law, accounting, financial analysis, and portfolio management.

Kensington is looking for a motivated Admin to join the Kensington Administration Team in Toronto, to cover a maternity leave. This Admin would work alongside the Finance Team as well as provide general support to entire office.

Alongside general administrative duties, this role will involve the digital storage and retrieval of documents, the maintenance of a high quality, easy to use document management system, the ongoing service for employees to better manage their documents, and the support for the company’s document protection and retrieval. It requires continuous communication, and a positive, firm approach to ensure that every document of any importance is properly stored.

Core Responsibilities:

Finance Team

·Saving financial documents (all reports, capital calls, distributions, tax documents, mail) within the Finance and general Kensington SharePoint sites.

·Sending calendar invites for capital call payments

·Scheduling meetings (mainly CFO)

·Vacation Tracking

·Co-op

oEmployment Information Sessions - booking/organizing these events with the universities co-op programs

oRegistering team members for specific co-op networking events with these universities

oHire process

• Ensuring jobs are posted on a timely basis with the universities
• Help review resumes, interview candidates, choose top prospects

·Ad hoc requests/tasks

General Office

·Creating and maintaining data rooms for specific investments

·General document management support for entire office

·Administrative support to all team members

·Maintenance of office boardrooms

·Ad hoc requests/tasks

Qualifications:

·Undergraduate degree

·Strong organizational skills

·Strong computer skills

oMicrosoft Office (SharePoint, Word, Excel)

oAdobe Acrobat

oData room experience (Firmex)

·Experience with general document management

·Ability to communicate clearly, concisely and accurately (both verbal and written)

·Attention to detail, accuracy, and completeness is very important along with the ability to handle multiple tasks efficiently

·Excellent interpersonal skills

Compensation:

·To be discussed