Document Manager (F/M/D)

As part of the DB E.C.O. Group, DB International Operations provides operations and maintenance for rail mobility solutions outside of Europe. We are looking for mobility and transport enthusiasts to join our team of passionate and performance-driven. Are you motivated by working jointly on challenging projects? And would you like to enjoy an enriching international professional experience? Join us in delivering transport and mobility operations for the world of tomorrow.

For this project we are looking for a Document Manager.

Responsibilities

• Update document control processes and procedures to facilitate continuous improvement.
• Process incoming documentation – registration in the DMS, internal distribution, archiving and outgoing documentation – transmit to client, Consortium partners, subcontractors etc.
• Monitor and process project documents in accordance with established document control processes and procedures.
• Administer access rights to document management system and maintain confidentiality around sensitive information
• Assist in finding and retrieving files on the document management system as requested by different discipline individuals and archive project documentation to ensure traceability
• Responsible for facilitating project documentation, following standards, and providing technical expertise to a large project team.
• Perform routine quality control checks to verify compliance with document control procedures.
• Coordinate day-to-day document control activities to ensure document control information is accurate, complies with document control procedures and is optimal for retrieval.
• Receive, process and transmit project documents such as submittals, request for information, correspondence, minutes of meetings and other project documents.

Qualifications

• Advanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, Acconex & SharePoint)
• Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management
• Strong English written, verbal, communication and interpersonal skills.
• French language skills are an advantage
• 3-5 years’ experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry; first experience in large project organizations
• Experience in various electronic drawing file formats
• Meticulous attention to detail
• Knowledge of project documentation and engineering terminology