Intermediate Document Control Coordinator

Due to on-going project delivery, we have an immediate need to provide document control support for multiple infrastructure projects to manage and track all incoming and outgoing project data within the document management repositories.

• Ensuring that the quality checks and review processes for all document submissions are being completed and adhered to by the project team;
• Working directly with project teams coordinating and transmitting deliverables to clients in a time-sensitive manner;
• Troubleshooting and resolving document control queries raised by team members;
• Other document control tasks as required.
• Ensure all project deliverables are uploaded and tracked via the document management system; ensure all metadata requirements are captured, assign document numbers as required;
• Provide administrator support as required for the document management tools such as SharePoint and Aconex; provide access for team members and manage permissions accordingly.
• Manage the workflow of documents throughout the document lifecycle as per the project requirements including handover and archiving;
• Adhere to the company and client’s policies and procedures;
• Working directly with clients and project teams to ensure that contractual requirements are met for document management including document submissions, numbering, tracking, storage and quality assurance;

Candidate Specification

The Ideal Candidate Will Have The Following Qualifications

• Preference will be given to candidates with advanced proficiency working with SharePoint and Aconex databases;
• Effective multitasking and organizational skills, ability to prioritize daily tasks;
• Proficient computer skills with Microsoft Office (Outlook, Excel, Word and Power Point);
• Must be able to engage with clients and stakeholders;
• Must be self-motivated and a team player;
• 3 – 5 years’ experience in a document control role working on large infrastructure projects;
• Familiarity with engineering, drafting and other technical infrastructure project deliverables would be an asset.
• Ability to maintain business related confidentiality and discretion;
• Proficiency in verbal and written communication with a high degree of attention to detail;

Job Profile

Opening opportunities with connected thinking.

Together with our clients, Mott MacDonald is solving some of the world's most intricate challenges. We search out the connections others fail to make; we unlock creativity and deliver better outcomes for the lives we touch every day.

Mott MacDonald is a wholly independent, employee-owned, multidisciplinary engineering and development consultancy servicing public and private sectors around the world with over 16,000 staff working out of 180 principal offices and delivering projects in 150 countries. Every day we build upon our reputation for technical excellence by taking on some of the world’s most prominent and challenging projects, particularly in areas such as highways and bridges, rail and transit systems, tunnels, and pipeline services.

We are positioned for healthy growth, profitability, and career opportunities across North America and around the world. As part of our growing business, we want to hear from you: the enthusiastic, collaborative, and talented individuals who enjoy problem solving and pitching in to grow a successful business. Join our team of seasoned professionals who are finding opportunities through connected thinking to develop our Mott MacDonald global presence.

Other Information

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

COVID-19 Policy

Mott MacDonald requires employees working in person at a Mott MacDonald workplace to either provide proof of COVID-19 vaccination or periodic testing. Therefore, to be considered for this position, you must abide by Mott MacDonald policy. This policy will be reviewed periodically and may be subject to change.

More About Mott MacDonald

We’re a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence

Job Ref

64036BR

Recruiter Contact

Faiqa Shahid

Country

Canada

Region/State

British Columbia, Ontario

Discipline

Administration, Project controls, Railways

Sector

Transport

Website Region

North America

Website Sector

Corporate services, Rail and metros, Transportation