Design Document Controller Jobs

The Design Project Controller will work towards an efficient reporting, complying with the stablished schedule and budget.
The Design Project Controller will support the Design Manager ensuring proper project controls for the successful performance of the Design Team, and adequate management of design consultants.
Duties and Responsibilities:

• Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants.
• Time management for the assigned tasks. Any other reasonable request related to document control deemed necessary by management.
• Pay extreme attention to detail, ability to spot errors and learn quickly.
• Administer document platforms and admin user’s access.
• Ensure the different tasks are performed according to the priorities and schedule.
• Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
• Efficiently process organizational documentation throughout the documents’ life cycle (Submittals, RFIs, Correspondence, DCRs, RFAs, Drawings….)
• Follow up with engineers as required to confirm status and/or completion dates of deliverables.
• Ensure that internal document controls are established and followed. Enforce document control requirements and rules for standards.
• Distribute electronic, hardcopy documents and correspondence to defined recipients.
• Track and monitor communications and documentation flows.
• Compile and maintain control of records of engineering documents.

Qualifications:

• Candidate should be reliable and willing to work reasonable additional hours as needed/approved to complete assigned tasks
• Prior experience in EDMS (Electronic Document management systems).
• Local candidates preferred
• Document management software: SharePoint, Autodesk Construction Cloud, BIM360, ProjectWise, Procore
• Experience within the Construction Industry is a must.
• Must possess excellent organization and communication skills, both oral and written.
• 4+ years of work experience in similar document control positions preferred.
• Proficiency in MS Office (Outlook, Word, and Excel).
• Bachelor’s degree or Associate (preferably related to Engineering, Architecture, Administration, or related fields)
• Must be able to multi-task and work well in a fast-paced environment.

Organizational Relationships:

• Assists and works in conjunction with the Document Control Team and other departments for the efficient operation and maintenance of the document management system as needed.
• Reports directly to the Document Control Manager or designee.

Qualifications
Qualifications:

• Local candidates preferred
• Bachelor’s degree or Associate (preferably related to Engineering, Architecture, Administration, or related fields)
• 4+ years of work experience in similar document control positions preferred.
• Must possess excellent organization and communication skills, both oral and written.
• Must be able to multi-task and work well in a fast-paced environment.
• Document management software: SharePoint, Autodesk Construction Cloud, BIM360, ProjectWise, Procore
• Candidate should be reliable and willing to work reasonable additional hours as needed/approved to complete assigned tasks
• Prior experience in EDMS (Electronic Document management systems).
• Experience within the Construction Industry is a must.
• Proficiency in MS Office (Outlook, Word, and Excel).

Organizational Relationships:

• Reports directly to the Document Control Manager or designee.
• Assists and works in conjunction with the Document Control Team and other departments for the efficient operation and maintenance of the document management system as needed.

Additional Information
Is this role for you?

• A response to your application within 15 working days
• A first stage interview via Microsoft Teams or telephone call
• An initial discovery call or,
• Additional interview with the stakeholders you’ll be working with closely in the role
• If you are through to Interview stage? What to expect…