Document Control Coordinator Jobs

Build Your Career at Aecon

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity , expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!

What Is The Opportunity

Aecon's Urban Transportation Solutions team is proactively seeking a Document Control Coordinator to support future dynamic, transit projects in the Greater Toronto Area. We are proud to support projects that are committed to faster and more convenient travel, ultimately keeping our community in mind to support the ease of travel within the city. This starts with bringing aboard the best possible team!

What You Will Do Here

• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
• Working with the Document Control Manager, assist with post-construction document archival / retention including as per Project Agreement specifications.
• Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals.
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
• With the team, ensures the receipt, capture, control and access of all project documents.
• Using Aconex, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle.
• Reporting
• Using Aconex, assists in the preparation of the end of project report.
• Document Control System
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions.
• Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish.
• On direction of the Document Control Manager Accountable for maintaining project distribution matrix within EDMS (Aconex).
• Assists project teams with creating and developing reports in EDMS system (Aconex).
• Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner.
• Documentation

What You Will Bring To The Team

• Ability to interpret and implement process, procedures, workflows and standards.
• Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience.
• Ability to accurately and efficiently setup, create and maintain documentation metadata.
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
• Excellent written and verbal communication skills.
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• 1-3 years document control experience in a construction project/site environment.
• Proficient in electronic file management (e.g. Explorer and WinZip).
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
• Familiar with EDMS systems such as Aconex and/or Unifier.
• Ability to document work tasks (work instructions).

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.