Accounting And Administrative Clerk

Alliance Nav is one of Canada’s leading providers of mission critical navigation and communication equipment to commercial shipping fleets, with a long history of serving sophisticated customers who rely on our people’s technical know-how, deep yet diverse expertise, and longstanding reputation for quality. Thanks to our field service technicians, our head office team, and our network of equipment partners, we work hard to fulfill our promise to customers: keeping their ships navigating safely.

Much more than an equipment and service company – we are a leader in providing solutions to our loyal customer partners and their technical staff to ensure that they too can deliver on their mission. We are a dynamic, entrepreneurial, and flat organization that offers exciting growth opportunities for talented professionals searching for a new challenge.

Our team is currently searching for an Accounting & Administrative Clerk to elevate our finance and administrative functions by providing the support needed to our field service and sales teams.

Who You Are

You are ready for an energizing career move, where you will be awarded the opportunity to impact a fast-growing company’s critical financial function. Reporting to the Financial Controller, you will be responsible for providing the clerical and administrative support required.

While our existing financial practice has helped us achieve impressive results to date, you understand that a new approach is required to meet the needs of today’s businesses, and you have the drive to jump right in and help us build that playbook.

What You Will Do

• Other duties as required to support our Financial Controller and other management employees to ensure smooth office operations
• Assist with invoicing activities
• Accounts payable – entering bills, setting up payments for approval
• Execute data entries in NetSuite ERP system and maintain multiple logs in Excel
• General administrative duties, including answering phones
• Process time & expense reports for internal staff
• Follow up on unpaid invoices according to receivables schedule
• Process receiving documents for incoming shipments
• Assist with year end audit preparation- pulling and submitting documents requested by our external accountants.
• Assist with account reconciliations and other month end close procedures
• Assist with filing and paying various government remittances (ie. source deductions, GST/HST and QST, WSIB etc.)
• Liaise with local and international customers and vendors to obtain various documents and information

What You Bring to Alliance Nav

• You are comfortable using technology to improve processes
• You are highly reliable and adhere to deadlines
• You hold a Certificate/Diploma in accounting combined with a minimum of 2 years experience in a similar position
• You are a good communicator (both oral and written) in English and French
• You are autonomous, resourceful, and creative
• You can work on multiple projects simultaneously
• Intermediate to Advanced Microsoft Excel skills
• Experience with NetSuite or other ERP/accounting software

What You Get From Us

• A group insurance program
• A competitive and progressive salary
• 3 weeks of paid vacation
• A dynamic work environment