Stakeholder Relations And Communications Specialist (12 Month Maternity Leave Contract)

This is a 12 month Maternity Leave contract, with potential for extension.

The Professional Geoscientists Ontario (PGO) is a self-regulatory organization governing the practice of professional geoscience in Ontario. The PGO office is a small team of professionals, that was established in 2000 and is located downtown Toronto. This team is committed to the maintenance of high standards of professional practice of Geoscience in Ontario, for the purpose of protecting the public and the environment. PGO reports to the Ontario Minister of Mines.

PGO is searching for a dynamic individual to join the team in the position of Stakeholder Relations and Communications Specialist. This position supports the functions of the Director, Internal and External Affairs, including in the areas of internal and external communications, stakeholder relations, planning and implementing special events and providing support to Council and Committees. This position is also responsible for managing and maintaining digital communications including website maintenance and development, and social media and communications, while ensuring compliance with the Professional Geoscientist Act, 2000.

Responsibilities

Stakeholder Relations, Communications and Events

• Supports PGO Committees, including in the provision of administrative support and coordination and the development of professional practice guidance.
• Assists in the development of communications procedures and objectives, manages and implements internal and external communications, ensures compliance with PGO Guidelines
• Collects and edits content from news, mainstream media, staff and registrants for the weekly Newsletter (Field Notes)
• Contributes to the planning, development and implementation of the PGO Annual Symposium
• Coordinates annual council elections which involves creating candidate profiles, ballots and bios.
• Manages and publishes all PGO communications on social media posts including image refinement
• Supports the stakeholder relations initiatives of PGO, which includes but not limited to supporting all aspects of volunteer management, development of a variety of communication tools and messaging to internal and external stakeholders on various topics including registration, continuing professional development events, university outreach, Annual General Meeting, Council election and general information about the core mandate of PGO
• Creates the PGO Annual Report including development of the design, layout and assembling of relevant materials
• Assists in managing PGO’s exhibits at conventions and conferences

Website Development and Maintenance

• Produces Google Analytics reports to share with CEO and staff
• Updates Home and Events pages with content and within defined timelines
• Troubleshoots website errors and maintains general functionality of website
• Creates new videos for the PGO website for orientation, lectures and online zoom chats
• Working with a provider, designs and maintains the PGO website including introducing new content and page layouts
• Creates links for external vendors to include job postings on career page
• Integrates website layout with mobile use
• Coordinates web page development in both CMS and FTP platforms
• Produces graphic work for website including banner displays and image refinement

Other duties within the scope, spirit and purpose of the job, as requested by Management

Qualifications

Education: A University Degree or a College Diploma in stakeholder relations or public relations, and communications is required.

Experience: A minimum of five plus (5+) years of relevant work experience is required. Experience with not-for-profits, including regulatory authorities and/or government would be an asset.

Skills, Knowledge and Abilities:

• Adept with Microsoft Office (Word, Excel and PowerPoint) Adobe Acrobat and CMS database
• Ability to prioritize and effectively manage competing deadlines
• A strong team player
• Excellent time management skills
• Hands-on experience and understanding of digital communications, branding design, print and web principles
• Well-developed written and oral communications skills and experience with editing and presentations
• Pro-active in identifying opportunities for compelling content that promotes PGO’s public protection mandate and advancing professional practice.
• Organizational skills
• Experience in developing communications policies and protocols
• Familiarity with HTML, JavaScript, CSS, CMS, PHP coding
• Ability to effectively problem solve
• Working knowledge of Adobe Illustrator
• Proven analytical skills

Core Competencies

Integrity

Committed to high quality work and/or service; is ethical; deals with others in a straightforward manner; is truthful and honest; is accountable for actions, maintains confidentiality, supports company values, doesn't misrepresent themselves for personal gain; strives to improve the working environment.

Partnerships (Internal and External)

Dedicated to meeting the expectations and requirements of employees, customers and/or clients; establishes and maintains effective relationships; gains others trust and respect; builds confidence; is committed to increasing satisfaction; solicits opinions and ideas from others.

Team Building

Meets team deadlines and responsibilities; honors commitments; helps other employees meet their goals, has the support of peers; promotes a positive team atmosphere; works cooperatively and collaboratively with others across the organization; is approachable.

Judgement/Decision Making

Has good judgement, gathers information in order to make a decision; makes timely decisions; recognizes problems and responds with solutions, escalates when necessary; can sort through complex issues; seeks input from others, uses consensus when possible.

Project Management

Can coordinate projects, monitors and progresses project, manages multiple tasks or projects; establishes goals, milestones, and procedures, defines roles and responsibilities, acquires project resources, aligns plans with company goals.

Communication

Is good at listening; effectively communicates both verbally and in writing; shares information with others, can deliver informative and concise presentations; delivers timely communication with stakeholders.

Innovation

Is creative; a quick learner; embraces and is open to new ideas, challenges the status quo; encourages innovation; takes risks when appropriate; supports and adapts to change; welcomes feedback; continuously looks for ways to improve; recognizes problems and provides solutions; keeps knowledge and skills up-to-date; is committed to excellence; always looks for ways to reduce costs.

Why should you join the team?

• Remote Work from Home on occasion
• Benefits including a health care spending account
• Professional Development
• RRSP Program
• Generous Paid Leave
• Employee Assistance Program
• Competitive Compensation

Although employees may work from home occasionally, this position will work from our downtown Toronto office. Following the pandemic, staff are returning to the office part-time. The health, safety and well-being of our employees is our top priority so proof of vaccination will be a condition of employment.

We are committed to preventing and removing barriers to employment for people with disabilities and encourage you to contact us if you have questions regarding accessibility or accommodation.

We encourage all qualified individuals to submit applications, however only those selected for an interview will be contacted.

If you are looking to join a dynamic team of individuals that value integrity, innovation, team building and best in class member services, we want to meet you