Records Assistant (1-Year Contract)

Records Assistant - Legal (#23-02574)
This is a 1-year contract covering a mat leave.
We want you to join our customer centric team whose passion it is to Empower Digital workplaces!
At Ricoh, we aren’t satisfied with keeping pace with today’s complex work environments, we are setting the pace. We are reimagining the workplace.
Our high-performance workplace is powered by a team that thrives. We offer a friendly culture with a focus on wellbeing and work life balance. Flexible work options, a time off purchase program, great physical and mental health benefits, employee discount and recognition programs are only some of the advantages of working at Ricoh.
We are a family that promotes positive manager relationships and on-going learning & development that nurtures professional growth and career advancement.
Discover what you are capable of in an environment where your growth is supported, and your success is celebrated.
The Records Clerk will be expected to support the Firm Lawyers, Assistants and business services departments in the management of physical and electronic records in accordance with the Records Management Policy and Procedures and to manage department processes and duties assigned
Responsibilities

• Conducts data migrations
• Supports workflows related to File Transfers, Legal holds, and destruction
• Performs disposition of records, under direction
• Performs data entry
• Performs data clean-up
• Supports electronic filing
• Supports digitizing efforts
• Assists all members of department as required
• Prepare files and boxes for storage
• Retrieves/references information for users
• Performs active file maintenance tasks (ex. file searches)
• Validate and reconcile vendor work-orders and invoices
• Manage requests by (email/telephone inquiries)
• Enter and update data into the records management system
• Assists in processing physical records and facilitating physical file moves
• Assist with special projects and performs other related duties as assigned
• Supports the Records Management Administrator’s duties

Education & Experience

• 2-3 years of relevant experience. An equivalent combination of education, training and experience may be acceptable
• High School Diploma or equivalent experience
• Legal industry experience is preferred

Skills

• Ability to learn filing procedures and tracking systems
• Ability to work independently, follow instructions with minimal supervision and take initiative
• Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information
• Ability to organize and classify records in all formats (electronic and paper)
• A team player with excellent interpersonal skills
• Knowledge of Alpha / numeric filing conventions
• Strong typing and data entry skills
• Ability to lift and move 30-50+lbs
• Excellent communication and interpersonal skills
• Prior records management experience in a business to business environment

Ricoh is an information management and digital services company connecting technology, processes, and people in progressive business around the world. Ricoh is a recognized leader in document workflow, process automation, digital transformation, and security. Every day our 90,000+ global employees work with big and small companies' optimizing their end-to-end business solutions.