Records Management Assistant Jobs

Co-ordinates implementation of process changes and program management forms.

Socialize and train for compliant Records Management practices.

Co-ordinates execution of Legal Holds and Outside Counsel Guidelines as it relates to Records Management

Records Management System – ensures consistent use and responsible for data integrity

Strong professional presence and conduct, able to work with senior management of the Firm

Strong typing and data entry skills

Learning and following information management legislation.

Data entry proven experience, as well as keyboarding and accuracy.

1 year of experience in an Administrative role.

Archiving files and preparing boxes.

Identify records and determine their disposition.

Cleaning up physical records located in the basement - be able to work with dust.

Prior records management experience in a business to business environment

Enter and update data into the records management system

Supports the Records Management Administrator’s duties

2-3 years of relevant experience. An equivalent combination of education, training and experience may be acceptable

Strong typing and data entry skills

Manage requests by (email/telephone inquiries)

Assist in the filing and distribution of requests for Records Management Services.

Collaborate with the team and proactively communicate any challenges or issues related to administrative responsibilities. Participate in problem-solving and resolution planning.

Experience with MS Office tools

Respond promptly to telephone and written requests for records/information.

Conduct thorough and accurate searches across various systems to locate records/information in response to search and information requests.

Prepare detailed responses for requests, documenting the search process and maintaining contact logs as required.

High level of knowledge related to records or information management practices and processes;

Identifies risks and issues related to records management compliance, develops alternatives for compliance, in response to significant changes in business operations.

Provides suggested contract language, RFP questions, and assists in evaluating vendor responses related to records management compliance.

An equivalent combination of education and/or experience may be considered.

Excellent data processing skills and knowledge;

BCLC values work life balance and offers remote work options for its employees.

Direct experience in retention schedule development and disposition techniques. Strong skills in change management, leadership and communication are essential

Comprehensive knowledge of conflict of interests, records and information management principles, procedures and industry standards

Leadership and management skills, including the ability to manage, mentor and motivate staff

In-depth knowledge of laws and ability to interpret legislation pertaining to conflict of interests, records and information management, insider trading

Extensive knowledge of technological systems and applications including, electronic document management, records and information management life-cycle activities, process, functions and systems

Overall management and operations of the Conflicts, Records & Risk Management Department and including setting strategic plans, goals and objectives

Perform records retention, archive, and destruction in accordance with college policies and Records Management best practices.

A combination of education and experience will be considered.

Manage and maintain accurate student records, including contact information and name changes, in PeopleSoft.

Provider confirmation of enrolment verification, registration letters, and completion of forms for certification and licensing.

2+ years' of related work experience.

Intermediate knowledge of Microsoft Office suite of products (Word, Excel, Outlook); comfortable with other computer applications.

6+ years of experience in Records Management

Knowledge of records and information management systems and principles

Monitor and communicate changes impacting Regulatory for controlled documents as a member of the Document and Records Management Committee

Completion of a 2–3-year college program in Information or Records Management Technology or Library Science

Experience with Government or Regulatory agency record coordination

Working knowledge of SharePoint, Word, and Excel

Leading the development of Electronic Documents and Records Management System (EDRMS) requirements and configuration of the EDRMS system

Knowledge of all Acts that apply to the Information Management Framework; FOIPPA, IMA, Museum Act, Interpretation Act, Electronic Transaction Act

Assisting in and supporting the development and maintenance of the information management monitoring framework

Exercising authority under the Security & Records section of the Information Management framework

Coordinating and supporting the CLBC Digitization Strategy and practice requirements for a defensible consistent digitization process

The ability to interpret records life cycle, concepts and requirements in light of diverse business functions and operational activities

Significant related work experience within records management, demonstrating knowledge of records management principles, practices, methods and techniques

Records Management certification, e.g. completion of ARMA Records and information Management Core Competencies, is an asset

Experience with document and/or content management software or equivalent experience in complex electronic filing system environments

Manage the execution of, and continually improve, records management services and governance at IO.

University degree in information management, library sciences, information technology, business administration, commerce, or a relevant discipline highly preferred

Experience leading a team of direct reports

Extensive experience building and rolling out an enterprise-wide records management program in Financial Services.

Design and operationalize a records management policy compliance scorecard across the enterprise.

Identify, train, and lead control function groups and business RIM managers on record-keeping and retention procedures and requirements.

Proven success developing, deploying and maintaining innovative. processes/methodologies/technologies for records and information management.

A high level of comfort with information technology as it relates to record and information management.

Excellent organizational skills and ability to manage multiple projects.

Learning and development tailored to your role

An environment with flexible working options

A culture encouraging inclusion and diversity

A Civil Service pension with an average employer contribution of 27%

Dates worked (to and from)

Nationals of Commonwealth countries who have the right to work in the UK

$47,816.46 - $56,962.84; depending on qualifications and experience.

Prepares records for Records Information Manager review of historical records for potential employees/students/volunteers

Coordinates Clinical Consultation meeting chaired by the Records Information Manager and records minutes of each meeting

Ensure the effective implementation of other duties and special projects as determined by the Records Information Manager.

Experience working within Child Welfare and/or Indigenous Child-Wellbeing setting would be considered an asset.

Have knowledge of standard office procedures.

Experience with finance and procurement systems and processes, preferably in a YG setting

Coursework and/or training in finance, business/office administration, procurement or related field

Experience with facilities operations and maintenance an asset

Experience with Archibus is considered an asset

For more information regarding this position, please contact Carrie Stahl, Manager Facilities, Capital Planning & Records, at

Have and maintain a valid Class 5 Yukon driver’s license

4-5 years of records management experience, including current in-depth experience with both electronic and nonelectronic (manual) records management systems and conversions

Experience with records management and retention, document control, archiving, disposition and retrieval

Ensure information structure is efficient and user-friendly resulting in effective and economical management of the Nation’s information resources

Accountable for project initiation, ensuring successful execution, managing risk, providing change management

Promotes sustainability and facilitates improved electronic records and information management in support of moves toward paper-free environments

Masters / Degree in Information Management

Minimum 3 years’ experience in the Records/Information Management field is required;

Knowledge of records management policies and principles, classification techniques and records management best practices is required;

Knowledge of City Records Management program and Departmental Records Procedures is an asset;

Follow Records Management program and departmental procedures;

Open new files or parts and enter on the automated records management system ensuring sufficient cross referencing information is entered;

Perform other records management duties as may be assigned.

creating processes & procedures for managing electronic records management programs.

Support the execution of the organizational records management program

Hands-on experience with electronic records

Assessment background with records retention policies and procedures

This is a 1 YR with the possibility of an extension.

Hybrid work model - 2 days per week in the office

Review of records to determine if they are transitory or official records,

Review of grant files to determine if they are still active

Determining retention schedules for filling or disposition

Support on cleaning up electronic files in our M: drive

Have a strong understanding of the GoA retention policies and procedures

Be able to lift 25lb

Management Assistant skills and qualifications:

Strong project management and organizational skills

Exceptional time management abilities, including managing multiple calendars

Assist with research and writing reports, or independently writing reports on behalf of upper-level management

Manage all administrative staff members, including onboarding and training new team members

Good administrative skills, including filing and document organization