Records Management - Manager

Our client is seeking the ideal candidate who will have demonstrated comprehensive knowledge of Indigenous people’s unique histories, languages, cultural practices, spiritual beliefs, and knowledge systems; excellent organizational and communication skills;
Job Summary
Working under the direct supervision of the Director of Archives and Records Management, the Records Manager is responsible for the overall management and coordination of all Administration’s records/archives in all formats, from creation and preservation through to their scheduled disposal.
Tasks, Duties And Responsibilities

• Identifying areas where value can be added to current Nation processes through the implementation of records and information management practices, guidelines, and protocols
• Advising leaders at all levels on adequacy of documentation (compliance) and management of records and information assets; consulting on technology solutions for email archiving, e-discovery, legal holds and records management software
• Meet legal obligations for creation and retention of paper and electronic records
• Proactively monitoring legislative, regulatory and best practice developments which may impact the Nation, and informing senior leadership of pertinent operational requirements, legislative and regulatory matters
• Work collaboratively with the Director, Records/Archives and key stakeholders to develop an integrated electronic information system comprised of current and archival records and documents in a variety of formats including photographs, audio and video
• Projects may include initiatives related to electronic records and information management, updates to the 2006 Records Classification and Retention Schedule, digitization, developing Electronic Records and Information Management policies and procedures
• Ensure that records are retrievable, authentic, and accurate
• Organize, maintain, and protect the Nation’s information in all formats
• Conducts regular review and assessment of program and operations and integrates best practices and continuous process improvements to systems, processes and controls – both internally and with external vendors
• Accountable for project initiation, ensuring successful execution, managing risk, providing change management
• Other duties as assigned
• Ensure information structure is efficient and user-friendly resulting in effective and economical management of the Nation’s information resources
• Maintaining operational efficiency by controlling the volume of records created and stored
• Promotes sustainability and facilitates improved electronic records and information management in support of moves toward paper-free environments
• Providing training and ongoing communication to all Nation Programs
• Develop archival strategy, planning, and processing (including finalization and communication of Archival Procedure)

Education And Experience

• Experience working for a First Nation
• Masters / Degree in Information Management
• Certified Records Manager (CRM) designation would be an asset
• 4-5 years of records management experience, including current in-depth experience with both electronic and nonelectronic (manual) records management systems and conversions

Skills & Qualifications

• Excellent research and organizational skills
• Champion of change management
• Experience in managing multiple formats: paper, electronic, audio-visual records
• Ability to work collaboratively in a team environment as well as work independently
• Demonstrated ability to problem solve, analyze, and prioritize work demands with a customer focus.
• Familiarity and working knowledge of current legislation regarding data protection and freedom of information, for example: Freedom of Information and Protection of Privacy (FOIP) and Access to Information
• Experience in Microsoft office (Outlook, Word, and Excel), Filemaker and Adobe Acrobat is required
• Must be able to maintain confidentiality
• Drive for Results - to know what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization while maintaining accountability to colleagues and internal stakeholders
• Able to adhere to deadlines
• Ability to work under stringent timelines and prioritize multiple tasks and projects at the same time, while accommodating other priorities as they arise
• Knowledge of and confidence in assessing and using standard databases, software, and operating systems
• Experience with records management and retention, document control, archiving, disposition and retrieval
• Ability to remain courteous and professional in stressful situations
• Effectively helps and follows through on inquiries, requests, and concerns from colleagues, clients, and stakeholders
• Ability to anticipate changing demands for use of information
• Creative Problem Solving to use or to adapt existing processes in order to address both new and past problems “Build Collaborative Environments”
• Excellent communication and interpersonal skills combined with the ability to work with a wide variety of clients

Employment Conditions

• Clear criminal record check

Work Environment

• Monday to Friday business hours
• We appreciate your interest and thank all applicants for applying, however only those considered for an interview will be contacted directly**
• 35 hours weekly
• Fast paced office environment