22365 - Records Clerk Jobs

Our client, a Canadian multinational energy transportation company with a focus on the transportation, distribution, and generation of energy, has an immediate need for a Records Clerk. This is a contract position for one (1) year located in Calgary, Alberta.

Description

The Records Clerk will be responsible for performing clerical duties related to relevant stages of the Records Lifecycle. These stages involve the Capture, Storage, Management, and Maintenance of Company records; including, but not limited to, records intake and inventory, data entry, indexing and scanning, managing offsite storage, responding to records requests, and enhancing records-related metadata.

Role Accountabilities

• Record clerk activities, tracking, and reporting progress, as required.
• Actively participate in Company core value and safety activities
• Assist with the management and routine assessment of departmental inventory and supplies.
• Follow policies and confidentiality mandates to safeguard Company data and information.

Records Capture/Storage/Archival

• Assign and apply nomenclature according to established Company specifications.
• Accurately capture digital records images through scanning
• Index records by inputting associated metadata into both electronic and physical filing systems according to Company procedures.
• Process, file, and organize records according to Company specifications in both electronic and physical filing systems.
• Collaborate with other departmental personnel for records relay to and from offsite storage.

Records Management/Usage

• Research records upon request and maintain a chain-of-custody through designated process queues to ensure no records are lost or misplaced and that they are returned when borrowed.
• Provide customer service when fulfilling records requests while also following Company specifications.
• Compose correspondence to external and internal parties, as needed.

Records Maintenance/Disposition

• Under guidance from enterprise personnel, adhere to records retention and disposition specifications.
• Perform special record-related data scrubbing assignments, as needed.

Qualifications

• Excellent organizational skills and demonstrated attention to detail.
• 5 - 10 years of records clerk/filing experience.
• High school diploma or equivalent
• 5 - 10 years’ experience as a Records Clerk
• Experience or skills in using general office equipment, including telephone systems, copiers, and scanning machines.
• Experience utilizing the Microsoft Suite of applications (i.e., Word, Excel, Outlook, etc.)
• Physically able to lift up to 25 pounds.
• General knowledge of the Records Lifecycle, records filing and retrieval, and retention

If you're a technical professional, you know that at RAISE an Ian Martin Group Company, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at [email protected]

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

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