Director, Records Management Jobs

Infrastructure Ontario (IO), an Ontario crown corporation, provides a wide range of services to support the Ontario government’s initiative to modernize and maximize the value of public infrastructure and realty. IO has been recognized domestically and internationally for the way it does business and the success it has had with its major projects, real estate services, infrastructure lending, commercial projects, and development mandate. IO delivers some of the most complex, ambitious commercial and land development solutions for the Province and continues to evolve and expand its capabilities to maximize its public impact and deliver on its vision of Creating a Connected, Modern and Competitive Ontario.

Technology matters more than ever, and the Information Technology (IT) team is at the forefront of driving progress, change and innovation at IO, making it a stimulating and rewarding career choice. As a technology professional, you will have the opportunity to work on exciting technology and business projects, solve complex problems, and make a real impact on the way we operate and work. We are expanding our technology offerings and capabilities, moving to the cloud, improving our cyber security posture, enhancing our data capabilities, and evolving our support and operating model to ensure we meet the needs of a dynamic business. Here, you will be a part of a team that supports each other, partners and collaborates with multiple vendors and IO businesses, and provides a variety of opportunities to learn, grow, and make a meaningful impact on the province.

Reporting to the VP, IT Solutions, the Director, Records Management will lead a team responsible for ensuring IO's records are managed effectively and efficiently, reducing legal and regulatory risk as well as improving the effectiveness of information management and overall efficiency. This successful candidate will provide leadership, coaching and career development support to records management staff, inspiring them to deliver on the team vision and strategy.

What You Will Do:

• Build, plan and execute a records management strategy and roadmap to improve recordkeeping capabilities and maturity at Infrastructure Ontario, aligning with the goals of the organization.
• Collaborating with the business and IT, lead the implementation of new, and improvements to existing, systems and processes for records management, providing capabilities that benefit the organization and ensuring effective governance of records.
• Lead the development, design, implementation and governance of SharePoint as the primary electronic records management platform for all of IO, effectively identifying and organizing records and implementing records management in SharePoint.
• Establish and maintain collaborative relationships with relevant associations and government contacts, keeping informed of industry and government best practices and trends that inform and evolve the roadmap and activities of the team.
• Manage the execution of, and continually improve, records management services and governance at IO.
• Lead the records management team in the development and implementation, of records management policies, procedures, standards and guidelines, that reflect industry standards and Applicable Law
• Increase records management awareness and adoption by leading the planning, execution and rollout of programs and training to Infrastructure Ontario business units and staff on relevant policies, best practices, and use of IO record keeping systems

What We’re Looking For:

• This posting will close on June 23, 2023 @ 11:59 pm
• Records Management certification, e.g. completion of ARMA Records and information Management Core Competencies, is an asset
• Strong experience introducing new technologies and managing considerable change across the team and organization
• Managing electronic records in SharePoint and Microsoft Purview portal is an asset
• Please note that interviews will occur on a rolling basis until the role is filled
• University degree in information management, library sciences, information technology, business administration, commerce, or a relevant discipline highly preferred
• Experience with document and/or content management software or equivalent experience in complex electronic filing system environments
• The salary range for this position is $113,500 - $170,300
• Excellent communication and relationship-building skills
• Detail-oriented and possessing strong analytical and problem-solving skills
• Experience leading a team of direct reports
• Significant related work experience within records management, demonstrating knowledge of records management principles, practices, methods and techniques

At Infrastructure Ontario, we strive to create a culture that encourages a diverse equitable and inclusive environment that fosters belonging. We believe that experience comes in many forms and through learning from each others’ differences and perspectives gives us strength. We are committed to enhancing our culture and encourage applications from all walks of life. Let us know if you require any accommodations for the selection process, by contacting the Talent Acquisition Team.

By submitting your application you are granting Infrastructure Ontario permission to process your personal data during the recruitment process and for keeping records of the process. Infrastructure Ontario may share your personal data internally to appropriate persons involved in the recruitment process and to third parties where there is an administrative or lawful basis for doing so. Provided that Infrastructure Ontario does not have any lawful reason to continue processing your personal data, you may make a formal request to rectify, erase or restrict (the processing of) your personal data.